Application period 14-May-2025 to 28-May-2025

Functional Responsibilities:

• Project Monitoring and Reporting
  

• Project Implementation
• Operational and Logistic Support
• Knowledge management and innovation
• Project Monitoring and Reporting
• Support the Project Management Support Analyst in maintaining the following:
• Timely documentation
  
  
  

ii. Upload relevant documents inoneUNOPSprojects both at engagement and project levels, as necessary

• Provide substantive inputs to assist the Project Manager/ Management Support Analyst in the preparation of project reports and documents
• Maintain records of project files and other supporting documents on the shared drive as per the organization guideline for record keeping
• Ensure timely entry of project risks, lessons and issues in oneUNOPSprojects.
• Assist Project Manager/ Management Support Analyst in updating of risks, issues and lessons
• Support on the compilation, consolidation and analysis of relevant data for regular portfolio reports and stage plans
• Take minutes of regular team meetings and follow up on action points.
• Project Implementation
• Support the Project Manager/ Management Support Analyst in ensuring UNOPS Policies and Procedures, Financial Rules and Regulations (FRR) are adhered to for efficient project implementation and progress
• Maintain project progress tracking sheet and alert the Project Manager on key project milestones and and reporting requirements of projects
• In consultation with the relevant stakeholders, assist in preparing amendments of Agreements and Budget revisions when applicable
• Facilitate information flows and support in managing risk registers and issues
• Assist the project planning process, as required
• Prepare draft Pro Forma and Agreements as per the input received from procurement team
• Follow up with partners on project agreement signing, information required for project closure and fund transfer requests.
• Operational and Logistic Support
• Manage and support on organizing project planning meetings, Project Board meetings and partner’s capacity building trainings as necessary
• In consultation with the PMSA, prepare amendments for Project Agreements and budget revisions when applicable;
• Coordinate with the internal procurement and logistic team on all transport, inventory and procurement issues for direct support of the project and in support of PMSA.
• Manage the travel plan of the Team in Poland, manage travel booking, and coordinate with Admin Team for DSA and other related requirements for travel.
• Knowledge management and innovation
• Identify and capture lessons and best practices in oneUNOPSprojects
• Contribute to the dissemination and sharing of best practices and lessons learned for planning and knowledge building
• Support that Local capacities are built at every level
  
  
  

Impact of Results

The Project Support Associate directly impacts on achievement of project results by assisting the Project Manager and Project Management Support Analyst to adhere to project management methods and strategies. This consequently reinforces the visibility and image of UNOPS as an effective service provider in project services and management and strengthens its competitive position as a partner of choice in sustainable development and project services.

Education/Experience/Language requirements:

Education:

• Master's degree or equivalent in a relevant discipline ( Accounting, Project Management, Procurement, Supply Chain Management, Business Administration, Management, or related field, OR.
• Bachelor's Degree is required, preferably in Business Administration, Public Administration, Procurement, Economics, Project Management, or related areas with 2 years of relevant experience.
  
  
  

Experience:

• A relevant and progressive professional experience, specifically in the field of Project Management with focus on monitoring, recording, reporting, and coordination is required
• Experience and demonstrated knowledge of rules and procedures in Project Management, Procurement, Finance, HR Management and administrative rules and regulations will be an advantage.
  
  
  

Language Requirements:

• Fluency in English and Polish (read, write and speak) is required.
  
  

Think big. Meet challenges head-on. Help people build better lives.
UNOPS embraces diversity and is committed to equal employment opportunities. Our workforce is made up of people from varied nationalities, cultures and races. They speak a range of languages and have different gender identities, sexual orientations, and abilities.
We encourage women and candidates from underrepresented groups in UNOPS to apply. These include candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities. Click apply and join us!

Remarks: Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process.