Job Summary

Project Coordinator -Reporting are responsible for compiling and organizing data from different project phases, creating reports that provide insights into the project status . Monitor performance indicators.

Role and Responsibilities

• Work closely with the Deputy Director to ensure smooth operations and adherence to project goals.
• Execute layout tasks with precision, efficiency, and accuracy, maintaining a high standard of quality.
• Facilitate meetings by preparing comprehensive agendas, engaging presentations, and documented minutes to ensure all participants were informed and aligned.
• Played an integral role in collaborating with team members to meticulously craft monthly reports for clients and stakeholders, ensuring timely delivery of insightful information and fostering transparent communication channels.
• Develop and maintain 3-week look-ahead schedules to keep the project on track and anticipate potential challenges.
• Facilitate procurement processes by placing orders for materials, tools, and equipment, ensuring timely delivery to support project timelines.
• Coordinate third-party inspections to verify compliance with regulations and project requirements.
• Maintain detailed daily reports documenting work progress and any pertinent information.
• Manage Request for Information (RFI) processes, ensuring timely resolution of queries and clarifications.
• Actively engage in health and safety programs to promote a secure work environment for all project personnel.
• Identifying and highlighting any concerns or discrepancies in the reported input and collaborating with relevant departments to develop and implement appropriate mitigation actions.
• Working closely with various departments to gain a thorough understanding of their respective scopes and collaborating with them to enhance the quality and accuracy of reporting processes.
• Contribute to quality assurance efforts by actively participating in quality programs, fostering a culture of excellence.
• Provide on-site support during construction phases, conducting site visits and addressing technical issues as they arise.
• Prepare comprehensive contract drawings and documents to guide construction activities effectively.

Qualifications and Education Requirements

• Engineering / Construction Technology Diploma, Degree, or Post-grad Certificate required.
• 2-3 years' construction experience; multi-disciplinary, large-scale projects would be an asset.
• Capable of reading and understanding construction drawings and documents.
• Excellent computer skills – MS Excel, MS Project, Power BI, AutoCAD
• Strong interpersonal, written, and verbal communication skills.
• Self-motivated with good organizational skills.
• Ability to work accurately under pressure.
• Adaptable to flexible work schedule when required to meet deadlines.

Preferred Skills

• Proficient in generating detailed reports and creating dynamic dashboards using various tools, including but not limited to Power BI.
• Ability to coordinate construction activities related to roads, grading, pavement, landscaping, drainage, traffic, and any utility work related to roadways and railway projects.
• Holding a valid Ontario Driver’s License.