Description

CORE is seeking a Project Coordinator/Office Administrator for the Reno office with experience in administration and certified payroll.

Responsibilities

The Project Coordinator/Office Administrator will work closely with Construction Project Managers and Superintendents. The position is responsible to assist multiple project teams with all start up and close out responsibilities including:

• Office Administration:
• Keep office supplies stocked.
• Manage building maintenance contracts including mechanical systems, landscaping, snow removal, etc.
• Manage spare fleet vehicle inventory for visitors.
• Answer and direct office phone calls.
• Project Start Up:
• Assist in setting up a project site as directed by Project Manager and Superintendent.
• Obtain necessary subcontractor information.
• Order project signage and posters.
• Obtain, track, and manage subcontractor insurances.
• Project Closeout:
• Acquire and assemble O&M submittals.
• Assist with organization of attic stock materials.
• Assist with owner training.
• Acquire and assemble warranty letters.
• File all closeout documentation.
• Certified Payroll
• Manage and evaluate subcontractor certified payroll reporting utilizing LCP Tracker.
• Various other administrative tasks
• Support team with organizing, tracking, and managing project documentation.
• Track certain compliances utilizing Textura Payment Management and other software as necessary.
• Assist project teams with miscellaneous duties
  
  

Pay will be commensurate with skills and experience. This is an exempt position under the Fair Labor Standards Act and the employee is not eligible for overtime compensation.

Candidate Qualifications

• Must possess the highest level of integrity and a positive attitude
• Must work well in a team environment and be committed to serving others
• Experience in the construction industry is preferred
• Experience in construction software is preferred
• Experience in certified payroll is preferred
  
  

Desired Skills

• Excellent communication (written and verbal) and teamwork
• Proficiency in Microsoft Office (Excel, Outlook, & Word)
• High attention to detail
• Strong organizational skills
• Ability to juggle multiple duties and consistently meet deadlines
• Ability to recognize discrepancies and communicate them to the appropriate personnel