In order to maintain operational excellence and drive clarity and consistency, we have a need for short term administrative/project support focused on operational efficiency and process coordination.

File/MS Teams Organization:

Inventory and archive existing MS Teams Channels

Clean up and organize current files; build new structure for file and content organization in MS Teams

Recommend more efficient systems or tools that enhance user experience

Management of meeting agendas and planning workflows:

Work with lead team to ensure monthly lead team meetings and smaller huddles are purposeful, ownership of content coordination

Manage agendas, meeting invitations, and track follow up items and tasks that need completion

Identify opportunities to improve how our meetings are planned, executed, and followed up on. While the administrative support component of this role is essential, there is value in the ability to improve how the work gets done.

Coordinate planning for quarterly Town Halls (virtual)

Support existing operational workflows:

Work with project leads for administrative support of team R&R program, calendaring (onboarding, congress attendees)

Quals--

Associate's Degree Required

Power user of MS Teams, Excel, and Smartsheet – Ability to create trackers and automations.

Detail oriented and highly organized, strong communication skills

Process minded – ability to identify ways to work smarter and streamline repetitive tasks

Self-starter who can manage projects with minimal supervision after vision and expectations are set

Experienced in navigating SharePoint and PPT

Ability to collaborate effectively with a primarily field based, remote team and work across time zones

Familiarity with medical affairs and/or medical liaison work would be a plus, but subject matter expertise not needed