We are an experiential design/build firm specializing in brand experiences, social & corporate events, and some commercial/residential interiors. We are seeking a detail-oriented and organized Project Coordinator to support our creative and operations teams in delivering exceptional client experiences. This role is ideal for someone who thrives in a fast-paced environment, excels at managing multiple tasks, and enjoys being a key contributor to smooth project execution (please check out our Instagram for reference: @socialsupplydesign).

The Project Coordinator will work closely with the creative, production, and project management teams to ensure efficient workflows, accurate tracking, and seamless communication across all departments. This is a full-time salaried in-person position located at our headquarters in Upper Marlboro, MD, with occasional travel to client sites in the Washington D.C. metro area and beyond.

Skills and Qualifications

• Minimum 2-4 years of experience in event production, project coordination, or a related field.

• Exceptional organizational and time-management skills with an ability to manage multiple tasks simultaneously.

• Strong attention to detail with a focus on accuracy and accountability.

• Proficient in project management software (e.g., Monday, Asana, Smartsheet) and Microsoft Office Suite (Word, Excel, PowerPoint).

• Excellent interpersonal and communication skills (both verbal and written).

• Experience with logistics, scheduling, and procurement

• Team-oriented with a proactive attitude and problem-solving mindset.

• Familiarity with event production is beneficial but not required.

Job Duties

• Coordinate project tasks to ensure seamless workflows across teams.

• Support the design and production teams by tracking project deliverables, timelines, and budgets.

• Maintain internal systems for project tracking, documentation, and task management.

• Assist with gathering and organizing project collateral, ensuring all resources are up-to-date and accessible.

• Act as a liaison between departments to ensure clear communication and alignment on project goals.

• Coordinate with vendors and suppliers to maintain timelines, quality, and cost-effectiveness.

• Prepare meeting agendas, track action items, and ensure follow-through across teams.

• Create and organize design and installation paperwork.

• On occasion attend on-site installations to provide support and troubleshoot issues as needed.

• Identify areas for process improvements and assist in implementing new systems to enhance operational efficiency.

Requirements

• Bachelor’s Degree in Business, Communications, Design, or a related field is preferred but not required.

• Minimum of 2-4 years of experience in project coordination or a related role.

• Strong organizational and time-management skills with the ability to adapt to shifting priorities.

• Familiarity with event production and operations is a plus.

• Must be comfortable working in a fast-paced, deadline-driven environment.

• Must be available to meet the demands of peak seasons (Spring and Fall) which require increased hours past a standard work week.

Compensation

Salary for this Project Coordinator position ranges from $50,000–$65,000/year, depending on experience, with additional opportunities for performance-based bonuses.

This position also includes a competitive benefits package, including:

• Medical and Vision Insurance

• Paid Time Off (PTO)

• 401K with employer contributions

How to Apply

To apply, submit a resume/CV via this posting and email a cover letter to [email protected]. A cover letter is required for all application submissions.