Project Coordinator

Hill Foley Rossi & Associates (HFR) | Duluth, Georgia | In-Office, Full Time

HFR, a 55-person architectural & engineering firm in Duluth, Georgia, is seeking a detail-oriented Project Coordinator to oversee project planning, coordination, and execution. The ideal candidate will have strong analytical skills, a proactive problem-solving approach, and a commitment to efficiency. Responsibilities include ensuring projects align with budgets, timelines, and scope while facilitating clear communication between stakeholders, clients, and team members.

About HFR

HFR is a well-established architectural firm with a diverse portfolio spanning multiple market sectors. We take pride in offering some of the most competitive benefits in the industry, including:

• Comprehensive health insurance to support employee well-being
• Retirement plans (401K) to help plan for the future
• Generous paid time off (PTO).
• Ongoing professional development opportunities to foster growth and career advancement

Key Responsibilities:

• Maintain a real-time spreadsheet to track project milestones, timelines, and current standings.
• Provide clear and consistent status updates to clients and internal team members to ensure seamless communication.
• Attend internal and client meetings, document discussions, and prepare professional meeting minutes.
• Coordinate with local jurisdictions to confirm permit submittal requirements at project initiation.
• Schedule and reconfirm permit submittal requirements prior to submission.
• Assist in the completion and submission of permit applications through online and mail-in processes.
• Conduct follow-ups with permitting authorities to track progress and resolve any submission issues.
• Process permitting fees, ensure timely payments, and submit receipts for accounting reconciliation.
• Review and approve incoming and outgoing invoices, ensuring compliance with financial protocols.
• Arrange and manage travel logistics for team members as needed.
• Act as the primary point of contact for architects when they are unavailable, handling inquiries professionally.
• Coordinate meeting schedules, invitations, and conference calls to optimize communication.
• Oversee studio calendar management, ensuring efficient scheduling and project alignment.

Qualifications:

• 3-5 years of experience in project coordination, preferably within an architectural or construction firm.
• Strong organizational and multitasking skills, with the ability to manage multiple projects simultaneously.
• Excellent written and verbal communication abilities to facilitate clear stakeholder interactions.
• Proficiency in project management and scheduling tools (e.g., Ajera, Microsoft Office Suite, Smartsheet, Bluebeam) & familiar with industry tools (i.e. AutoCAD, Revit).
• Ability to work independently while collaborating effectively within a team environment.
• Knowledge of permitting processes and industry regulations
• Ability to work a standard 40-hour workweek during regular business hours.

Compensation:

• Compensation will be based on qualifications and experience, offering competitive industry standards.

Interested?

Apply now or send your resume to [email protected].