AD/S specializes in the design and fabrication of signs, displays, and fixtures. From the gleaming monolith that lights up the night sky to wayfinding signage that guides you through the airports, hospitals, and resorts. We are seeking an experienced individual to be a part of our team!

Job Purpose

The job of a Project Coordinator provides vital support to the Project Management team with day to day activities and tasks, such as tracking projects, investigating, and reporting project information and resolving problems.

Key Responsibilities

• Assist Project Managers in all phases of signage projects, from initiation to completion
• Maintain and organize project files, documentation, and databases.
• Prepare meeting agendas, take minutes, and follow up on action items
• Assist in generating project status reports and other relevant documentation
• Track install progress through PlanGrid and report to project manager
• Assist with data entry and analysis related to project performance
• Submit drawings to design board
• Request and review site surveys, forward to Design Department
• Send engineering requests
• Review drawings and calculations to make sure the correct building codes were used
• Coordinate and follow through with permit requests including resubmittals, correction letters, QAA Special Instructions, confirm permits get the corresponding inspections completed in accordance with install schedule and that permits get finalized
• Prepare, process, submit and follow up signature requests to our Compliance Team
• Create and help coordinate shipping requests (Production to customer/UPS) including getting delivery confirmation
• Assist project manager in the upkeep of accurate data in Acumatica
• Request vendor and customer information
• Track and communicate project updates to the Project Manager
• Create, transmit, and track responses on all RFI’s generated by AD/S
• Submit and ship sample requests
• Document all approved material samples
• Procure all close-out documents including warranties, operating and maintenance manuals, and completion reports
• Issue Purchase Order requests based on direction from the Project Manager
• Assemble and submit all production requests from PMs including revision, warranties, samples, mock-ups, and green folders
• Create and submit install work order to install department
• Performs other job related duties as assigned by their supervisor
  
  

Skills Qualifications

• Organizing, planning, and customer service orientation
• Excellent verbal and written communication skills
• Great attention to detail and problem solving
• Positive attitude, persistence, and high level of integrity
• Ability to thrive in a self-driven, yet team-oriented environment
• Proficient in MS Office including Excel, Outlook, PowerPoint, Word
  
  

Education/Training/Experience

• Associate degree or 2+ years in Administrative Field
• General knowledge of construction industry
  
  

Benefits

• Medical, dental, vision and life
• Vacation and sick time
• Paid holidays
• 401(k) matching after qualifying period
• Referral program
• Employee discounts
  
  

E-Verify Employer. We conduct background check and drug test.