Position: Project Coordinator

Pay: $25-28/hr

Location: Oakbrook, IL (5x week in office to start. After 3 months you will be eligible for 1-2 remote days based on performance)

Duration: 12 months with potential extensions

Start Date: 2 week notice from offer

Shift: M-F 8-5pm

Candidate Requirement:

• Proven experience in a project management organization: specifically in creating requisitions, contract change requests, document control, and payment authorizations
• At least 2 years of experience working in the utilities or telecom industry
• Strong understanding of process flows, document control, and updating information in corresponding ERP systems
• Excellent communication and interpersonal skills
• Ability to manage multiple tasks and projects simultaneously
• Detail-oriented with a focus on accuracy and compliance
• Punctuality, professionalism, thrives in a structured environment

Pluses:

• Proficiency in Asset Suite 8 including: creating requisitions, change request orders, and payment authorization
• Experience with project controls, scheduling, reviewing project financials
• Process mapping experience – detailing out workflows and processes
• Familiarity with diversity terms and commercial terms in contracts
• Background in field estimates and cost management

Day to Day:

We are seeking a highly skilled Project Management Assistant to support our client in the utilities industry. The Project Management Assistant team supports the Project Managers with administrative tasks related to distribution projects. This role requires a strong understanding of managing work in Asset Suite 8 such as: creating requisitions, contract change requests, contract payment authorizations, and managing project initiation and close-out tasks. The successful candidate will perform these tasks at various project stages, from concept to close-out, by utilizing job aides and their strong attention to detail.

• Create and manage contract requisitions (CREQ) in AS8, including all project information found in proposals
• Create and manage contract payment authorizations (CPA) using AS8, including routing for approvals, managing invoices, and completing CPA checklists
• Follow up with vendors and project managers to ensure compliance and resolve discrepancies urgently
• Create and manage contract change requests (CCR) in AS8, including filling in project information and routing for approvals
• Process and execute project initiation and close-out tasks, including creating and managing work orders (WO), project IDs (PID), and service requests (SR) in AS8
• Finalize all CPAs and create CCRs to close out projects and contracts
• Ensure compliance with all project requirements and resolve any issues or concerns
• Project deliverable reporting