Job Title: Project Assistant

Location: Paris, France

Contract Type: Residential – Annual Renewable

Start Date: ASAP

Work Schedule: Monday to Friday (5 days/week)

Role Overview:

We are seeking a Project Assistant to support the Offshore Wind Execution Team in Paris with key administrative, logistical, and organizational tasks. The role is critical to ensuring smooth day-to-day operations and effective coordination across a multi-disciplinary, international project team working on Germany’s major offshore wind projects.

Key Responsibilities:

• Manage calendars, meetings, and logistics for the Project Management team.
• Coordinate office supply orders and handle visitor arrangements.
• Organize travel bookings and expense reports (via Treck+).
• Support onboarding/offboarding of team members (workspace, IT, phones).
• Maintain project directories, team absences, and mission schedules.
• Facilitate time sheet entries (MyCats) and procurement tasks (My eProc).
• Liaise with building management for office-related issues (Tour Coupole).
• Assist with document handling and correspondence in coordination with Document Control.
• Ensure compliance with company HSSE rules and act as an HSSE ambassador within the office.
• Collaborate closely with other team assistants to maintain consistent operational standards.

Requirements:

• Diploma or equivalent in Secretarial or Administrative Assistance.
• Strong experience in project administration and secretarial support roles.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Excellent organizational and interpersonal skills.
• Strong written and verbal communication skills in English (mandatory).
• Demonstrated ability to work independently and manage multiple priorities.
• Familiarity with HSE practices in an office environment.