This is a contract position with a hybrid work schedule located in downtown Houston. We are seeking a detail-oriented and organized administrative assistant to support our team with project planning, scheduling, tracking, and document management review for a specific project. The ideal candidate will be responsible for coordinating administrative tasks, maintaining project schedules, status reporting, review of quality control of documents, and ensuring seamless communication among stakeholders. Occasional (minimal) day trips to Beaumont.

Key Responsibilities:

• Assist in project planning and scheduling, ensuring deadlines and milestones are tracked.
• Maintain and update project tracking systems, reports and dashboards.
• Coordinate and schedule meetings, appointments, and project-related events.
• Prepare, review and organize project documents, reports and presentations for accuracy and completeness.
• Assist in document control processes per project specifications.
• Communicate with team members, stakeholders and contractors to gather and distribute information.
• Track action items and follow-up to ensure timely completion of tasks.
• Other administrative duties as assigned.

Qualifications and Skills:

• Experience: 2+ years of experience in administrative support. Natural Gas and Engineering experience in a project environment a plus.
• Technical Skills: Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook); Experience in Power BI and Smartsheet a plus.
• Communication Skills: Ability to multitask, prioritize, and manage time effectively.
• Attention to Detail: Strong proofreading and document review skills.
• Communication Skills: Excellent written and verbal communication skills.
• Problem-solving Ability: Must be able to balance multiple directives to identify and conflicting needs.
• Independence: Ability to work independently as part of a collaborative team.
• Reliability: When working from home must have reliable internet service for company device.