Manila, Philippines

Job Info

• Job Identification 26481
• Posting Date 05/15/2025, 08:54 AM
• Apply Before 05/29/2025, 09:00 AM
• Job Schedule Full time
• Locations Manila, Philippines
• Agency UNDP
• Grade NPSA-5
• Vacancy Type National Personnel Service Agreement
• Practice Area Governance
• Bureau Regional Bureau for Asia and the Pacific
• Contract Duration 1 Year with Possibility for extension
• Education & Work Experience Bachelor's Degree - 2 year(s) experience OR High School certificate- 5 year(s) experience
• Required Languages English and Filipino
• Vacancy Timeline 2 Weeks
  
  

Job Description

Background

The "EU-PH Partnership in Reinforcing Capacity, Transparency, and Efficiency in Public Procurement" project is a collaborative initiative aimed at improving public procurement systems in the Philippines. Public procurement represents a significant portion of the national GDP, yet inefficiencies and corruption have hindered its potential to boost market competition and innovation. With the enactment of the New Government Procurement Act (NGPA) in 2024, the project seeks to institutionalize reforms that promote transparency, accountability, and efficiency. These reforms include modernizing procurement processes, adopting international data standards, and integrating participatory practices to ensure the best value for public funds.

To achieve its goals, the project focuses on three key outcomes. First, it aims to strengthen the capacities of public expenditure oversight bodies such as the Commission on Audit (COA) and the Government Procurement Policy Board (GPPB). This includes providing training on data analytics and participatory audits, developing evidence-based policy recommendations, and enabling collaboration with civil society organizations (CSOs). Second, the project will improve the internal capacity of the Procurement Service under the Department of Budget and Management (PS-DBM) by codifying processes, standardizing training, and promoting gender-responsive procurement practices. Lastly, it seeks to enhance the ability of PS-PhilGEPS to manage and publish procurement data, develop interactive dashboards, and adhere to Open Contracting Data Standards.

By addressing systemic gaps, the project aligns with the Sustainable Development Goals (SDG) and the Philippine Development Plan 2023-2028. It leverages technology and multi-stakeholder engagement to foster a transparent, accountable, and inclusive procurement ecosystem. Through this effort, the project supports the Philippine government’s anti-corruption initiatives, enhances public trust, and contributes to a more effective and equitable public procurement system.

UNDP is looking for a Project Administration and Logistics Assistant, who will be working under the Project Management Unit (PMU) based in UNDP PH Manila Office. This involves working closely with the UNDP Institutions and Partnerships Programme (I&P) Team, and various key stakeholders to ensure that the project has achieved its intended objectives.

Duties And Responsibilities

Key functions include:

• Ensures implementation of operational strategies, focusing on achievement of the following results:
• Full compliance of administrative activities with UN/UNDP rules, regulations, policies and strategies.
• Provision of inputs to the CO administrative business processes mapping and implementation of the internal standard operating procedures (SOPs)
• Preparation of administrative team results-oriented workplan.
• Ensures efficient administrative support, focusing on achievement of the following:
• Coordination of travel arrangements; prepares travel requests, coordinates with travel unit for travel authorizations, ticket bookings and visa.
• Support the organization of workshops: transportation services, booking of conference room, compile of documents, arrangements of equipment.
• Support with protocol matters, registration of staff, coordination with local authority on space and other administrative matters.
• Raises requisitions as required and register as general user role in Quantum.
• Provides support to proper supply and assets management, focusing on achievement of the following result:
• Coordination of assets management in the unit, timely preparation and submission of periodic inventory reports.
• Coordination of the provision of reliable and quality office supplies
  
  

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Institutional Arrangement

Overall direction and guidance shall be provided by the UNDP Team Leader for Institutions and Partnerships (I&P) Programme while day-to-day supervision shall be performed by the Project Manager with oversight from I&P Programme Analyst.

Core Competencies

Achieve Results LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline

Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements

Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback

Adapt with Agility LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible

Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident

Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships

Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

CROSS FUNCTIONAL & TECHNICAL COMPETENCIES

Business Management: Operations Management

Ability to effectively plan, organize and oversee the operation's business processes in order to convert its assets into the best results in the most efficient manner, Knowledge of relevant concepts and mechanisms

Procurement: Procurement Management

The ability to acquire goods, services or works from an outside external source

Procurement: Contract Management

Knowledge of contract management concepts, principles and methods, and ability to apply this to strategic and/ or practical situations

Finance: Accounting (General)

Knowledge of accounting concepts, principles, frameworks, standards, regulations, policies and trends, and ability to apply this to strategic and/or practical situations

Finance: Budget Management

Ability to support budgetary aspects of work planning process, drawing and management of team budgets

Finance: Financial Planning and Budgeting

Ability to create and manage processes to achieve UNDP's long and short-term financial goals, including through planning, budgeting, forecasting, analysing and reporting

Finance: Financial Reporting and Analysis

Understands changes in regulatory, legal and ethical frameworks and standards for financial reporting in the public sector. Ability to extract, evaluate financial data, derive relevant findings and present them in a meaningful and coherent manner to facilitate effective decision making and performance monitoring. Understands the benefits of integrated reporting, including non-financial resources such as human, social and intellectual capital, and environmental and governance performance

Minimum Qualifications

Min. Academic Education

• Secondary education is required.
• A first level university degree (Bachelor's Degree) in Business Administration, Management, Entrepreneurship, Accounting, Economics, Finance or related field will be given due consideration, but is not a requirement.
  
  

Min. Years Of Relevant Work Experience

• Minimum five (5) years (with secondary education) or two (2) years (with bachelor’s degree) of relevant experience in administrative, financial, procurement, or logistics support at the national or international level is required.
  
  

Required Skills And Competencies

• Knowledge on the use of basic information and communications technology (ICT) and proficiency in Microsoft Office applications is required.
  
  

Desired Additional Skills And Competencies

• At least one (1) year of experience in administrative, logistical, financial and/or procurement support to projects.
• Experience in the use of online enterprise risk management platforms.
• Working experience with UN agency/mission, an NGO/INGO, or government.
  
  

Required Language(s)

• Fluency in English and Filipino is required.
  
  

Professional Certificates

• Certifications in finance, accounting and procurement are an advantage
  
  

Travel

Local travel is required for this position in line with monitoring of project implementation.

The Following Documents Shall Be Required From The Applicants

Personal CV or P11, indicating all past positions held and their main underlying functions, their duration (month/year), the qualifications, as well as the contact details (email and telephone number) of the Candidate, and at least three (3) the most recent professional references of previous supervisors. References may also include peers.

DISCLAIMER

Equal opportunity

As an equal opportunity employer, UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate and, as such, we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role, without discrimination.

UNDP is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities that are open to all.

Sexual harassment, exploitation, and abuse of authority

UNDP does not tolerate harassment, sexual harassment, exploitation, discrimination and abuse of authority. All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles.

Right to select multiple candidates

UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Scam alert

UNDP does not charge a fee at any stage of its recruitment process. For further information, please see www.undp.org/scam-alert.

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