STAFFORD JUNCTION

PROGRAM Manager

Job Description

(R-1/7/25)

Job Title: Program Manager                      Base Hours Each Week: 40

Compensation: $20 - $22 Hr.                     Base Schedule: Mon – Thu 9:00 AM - 4:00 PM

Reports to: Executive Director                                              Occasional evening & weekend

Benefits: PTO, 3-Day Weekends, Lunch - 1Hr                         hours required

              Federal Holidays, Winter Paid Break

About Us

Stafford Junction is dedicated to improving lives through faith and action. As a nonprofit 501(c)(3) charity, we are committed to helping children and families in Stafford County struggling with poverty. Our mission is to provide meaningful support to those in need, focusing on education, empowerment, and healthy living. We work closely with residents, churches, service agencies, and businesses to build connections, foster understanding, and positively impact our community.

Summary

The program manager will lead, manage, and supervise all aspects of the organization’s program delivery. This includes recruiting and training volunteers, employees, and interns; managing participant registration; developing programs; coordinating meal donations and deliveries; tracking outcome measurement data, and providing reports for the Brain Builders, Healthy Living Pays, Life Skills, and Summer Junction programs. Additionally, the Program Manager will nurture and maintain essential relationships with community partners, neighborhoods, and schools in Stafford County. This role requires fulfilling the outlined responsibilities while being open to additional tasks the executive director assigns, contributing to the organization's overall mission and success.

Duties and Responsibilities

·        Establish and maintain partnerships with community organizations that further our mission and reach.

·        Assure compliance with our organization's best practices and policies, including local, state, and federal regulations.

·        Handle the necessary logistics for programs to function effectively, including planning, coordination, registration, transportation, meals, etc.

·        Provide input for and monitor program budgets.

·        Ensure that program standards are met and safety procedures followed.

·        Recruit, train, coach, and evaluate all program staff, volunteers, and interns to accomplish program goals and objectives.

·        Assist with developing all grant applications required to support the program, including writing the “boilerplate” descriptions of the program and tailoring the materials for specific grant requests.

·        Develop, measure, and track statistics for grant reporting purposes and provide necessary input for grant reports.

·        Provide monthly program reports to the executive director.

·        Track volunteer and participant hours and provide monthly reports.

·        Develop and maintain program policies and procedures, including defining measures of effectiveness and conducting program evaluations.

·        Track volunteer training to ensure they possess or receive any required training for their position (child abuse prevention, CPR & AED, first aid, etc.)

·        Coordinate workshops and informational sessions on various topics as needed for each program.

·        Represent the organization on coalitions, committees, and councils as needed.

·        Promote our programs and recruit neighborhood families to participate.

·        Provide input for marketing materials (newsletter, flyers, brochures, etc.)

·        Maintain program calendars and update SharePoint sites as needed.

·        Work with staff to plan and coordinate Stafford Junction special events.

·        Maintain the confidentiality of the clients served and the organization’s information.

Knowledge, Skills, Education, and Experience:

·        Associate's degree in human services, program management, or related field; bachelor's degree is preferred. Equivalent and relevant work experience will be considered. Nonprofit experience is a plus.

·        Strong experience in relationship building and supervision of employees and volunteers.

·        Highly organized and detail-oriented, capable of fast-paced work.

·        Integrity and confidentiality in client interactions.

·        Experience working with low-income and non-English speaking families preferred.

·        Excellent planning, multitasking, and written and verbal communication skills.

·        Proficient in Microsoft Office Suite, including Word, Excel, SharePoint, Outlook, etc.

·        Flexible and willing to help as needed.

·        Spanish fluency is a plus.

This is a general description of employment and is not a contract. Job responsibilities may change as deemed necessary.