Attention Current Lewis & Clark College Employees: In order to apply for posted positions, please apply internally in Workday in the Jobs Hub. Working at Lewis & Clark College The campus is located on 137 acres of beautifully landscaped grounds in Portland's southwest hills. Our strong commitment to sustainability is reinforced through recycling programs, energy conservation, alternative transportation options, and farm to fork initiatives. For benefit-eligible positions, we offer a competitive benefits package that includes options for health, dental, vision, tuition, life insurance, retirement and more. Lewis & Clark College is committed to achieving a diverse workforce. Candidates from diverse backgrounds are encouraged to apply. All qualified applicants will receive consideration for employment without regard to status as a protected veteran or a qualified individual with a disability, or other protected status, such as race, religion, color, national origin, sex, gender identity, sexual orientation, marital status or age. PRIMARY PURPOSE This position provides comprehensive program management and development support for the Center for Community Engagement (CCE). Primary responsibilities include: * Planning, coordination, and project management of virtual and in-person professional continuing education programming including certificate programs, workshops, trainings and consultations and grant-funded activities. * Program evaluation and reporting. * Program development. * Monitoring and responding to, or delegating, departmental email and phone correspondence. * Special projects related to office operations, programmatic reporting, and professional continuing education program initiatives. The program manager will work with significant independence as well as collaboratively with the CCE team and other Lewis & Clark staff, faculty, and community partners. The Center for Community Engagement (CCE) is a dynamic, high-volume, service-oriented department at the graduate school. The mission of the CCE is to enhance the effectiveness of education and mental health professionals as agents of change by providing equity-driven professional development. Our year-round offerings prepare practitioners to meet the educational and mental health needs of all communities, and to advocate for equity and social justice within their fields of practice. ESSENTIAL DUTIES Project Management of Professional Continuing Education Programming * Initiate, coordinate, and manage logistics and operational needs for virtual and in person professional continuing education programming and ensure program needs are met within established budgets. * Host workshops (occasional weekend availability required), online or on-site/in person, providing instructor and participant support (may include virtual breakout room set-up and moderation, ASL or CART interpreter support). * Create and maintain database and registration records, ensuring data integrity. * Create and maintain project management records for departmental programming. Program Development * Collaborate with the CCE director, program directors, community partners, and faculty in the development of program activities, providing recommendations informed by direct observation and interactions during programming (as host) and evaluation data. * Conduct research and participate in planning meetings. * Create project plans, timelines and calendars, and coordinate with project team to meet deadlines and complete deliverables. Program Evaluation and Reporting * Support, collaborate in, and in some instances lead CCE program evaluation activities including survey development, data analysis, and summarizing data for internal and external reporting and to inform recruiting and marketing strategies. Administrative Program Management * Serve as a primary contact for incoming email and phone communication for CCE programs. * Coordinate program activities, including training and consultation intake, contracts, and invoices. * In collaboration with the CCE operations manager, develop and maintain procedural documentation, electronic files and a welcoming and well-organized office environment. Other Duties as Assigned * Special projects related to office operations and professional continuing education initiatives. KNOWLEDGE, SKILLS, ABILITIES, & BEHAVIORS * Ability to independently plan, prioritize, and complete complex tasks with overlapping deadlines and to be responsive to changing circumstances. * Ability to perform detailed work with a high degree of accuracy, often in situations requiring thoughtful analysis to determine appropriate and effective actions to achieve a positive outcome. * Excellent written and oral communication, and interpersonal and diplomacy skills. * Ability to interact knowledgeably, clearly, and appropriately with the public and colleagues. * Ability to initiate and maintain cooperative relationships with students, faculty, staff, visitors, and colleagues in service areas across campus. * Ability to maintain confidentiality. This position deals with confidential and sensitive information covered under FERPA guidelines. * Ability to meet timelines, complete deliverables, think critically, and exercise independent judgment while recognizing when additional input is needed to make a decision. * Effective leadership and time-management skills. * Available to work a flexible schedule that includes occasional early morning, evening, and weekend hours. * Ability to carry out responsibilities in alignment with the social justice mission of the graduate school. REQUIRED EDUCATION / EXPERIENCE * Bachelor's degree and 6 years of related experience. * 5 years of experience with project management. * 5 years of experience working in office administration with moderate to significant independence in a high-volume environment. * 5 years of experience working in event coordination/management. * 5 years of experience working in a service-oriented environment. * Experience working with financial data, accounting, or bookkeeping. * Intermediate to advanced proficiency with setting up and hosting Zoom meetings, including those with a large (60-100+) participant count. * Intermediate to advanced proficiency with Microsoft Office Suite (Excel, Word, PowerPoint) * Experience with reporting and record creation in cloud-based database systems. PREFERRED EDUCATION / EXPERIENCE * 7 or more years of program or project management experience in a social service and/or K-12 or higher education setting. * 2 or more years experience with cloud-based database systems. * Experience with Salesforce, Form Assembly, Qualtrics and Asana. * Advanced to expert proficiency with Zoom including set up and facilitation of ASL or CART interpreters and all host functions. WORK SCHEDULE * Full-time, 37.5 hours/week * Benefits Eligible: Yes * Travel: NA * Hybrid/Remote: In-office work with possible remote work flexibility PAY RATE * FLSA Status: Exempt * Salary: starting at $68,000 PHYSICAL REQUIREMENTS * General office environment including in person and virtual professional education events with interaction with the public * Prolonged periods of sitting (or standing) at a desk and working on a computer * Must be able to communicate effectively via phone, email, online meetings, and in person * Occasional light lifting up to 15 pounds (e.g., event materials, files) * Ability to work flexible hours, including evenings and weekends, as needed to meet program needs Directions for Cover Letter Please include a cover letter describing your interest in joining Lewis & Clark and the ways you can contribute to a culture of inclusion on our campus. Lewis & Clark College adheres to a nondiscriminatory policy with respect to educational programs, activities, employment, and admission. We do not discriminate on the basis of actual or perceived race, color, sex, religion, age, marital status, national origin, the presence of any physical or sensory disability, veteran status, sexual orientation, gender identity, gender expression, or any other basis prohibited by applicable federal, state, and local laws. The Associate Vice President of Human Resources has been designated to handle inquiries regarding employment- and disability-related non-discrimination policies. Title IX inquiries may be directed to the Title IX coordinator or deputy Title IX coordinators (https://www.lclark.edu/about/title_ix_compliance). Reasonable Accommodation Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment. Background Check Lewis & Clark College will conduct a background check on the finalist, which will include a criminal record check. If a conviction is discovered, a determination will be made whether the conviction is related to the position for which the individual is applying or would present safety or security risks before an employment decision is made. A criminal conviction does not necessarily automatically bar an applicant from employment. Eligibility to Work In order to comply with US Homeland Security Department regulations, all employees must complete an I-9 form in Workday prior to or no later than the first day of work and bring originals (no photocopies) of their supporting documentation to Human Resources no later than the 3rd business day of employment. Failure to have a completed I-9 form on file with the College will result in immediate termination of employment.