The University of Maryland, Baltimore (UMB), School of Medicine, Division of Infectious Diseases, is currently seeking a Program Management Specialist to provide advanced administrative support to the division, primarily supporting the daily operations of the Outpatient Infectious Diseases Practice. Performs routine tasks, such as scheduling patient appointments, obtaining patient referrals and prior authorizations, and providing pertinent patient data to health care providers.

Benefits (Non-Exempt Regular)

UMB offers a comprehensive benefits package that prioritizes wellness, work/life balance, and professional development, along with additional exciting perks that employees can take advantage of. This position participates in a retirement program (pension), effective on your date of hire. Non-exempt regular staff receive a generous PAID leave package that starts with 11 days of vacation accrued per year, 16 paid holidays, 3 personal leave, unlimited accrual of sick time, and time for community service; comprehensive health insurance; professional learning and development programs; tuition remission for employees and their dependents at any University System of Maryland school; and flexible work schedules and teleworking options (if applicable per job).

UMB is a public university and constituent institution of the University System of Maryland. All employees are expected to work primarily physically within the State of Maryland.

Primary Duties

• Assists in the management of the assigned program or supervision of an operational unit. Assists in the planning and implementation of new or revised programs, procedures, practices, and organization.
• Assists in or conducts studies and analyses of programs, organizations, procedures, or systems of limited scope or assists senior specialists in more complex projects.
• Collects, compiles, and organizes data pertinent to various ongoing studies. Analyzes, summarizes, and communicates this information to appropriate officials.
• Assists in the preparation of final reports, recommendations, and other information resources for the improvement of the organizational element or its programs.
• Assists in planning and coordinating administrative activities of a program, such as assisting in the formulation and preparation of the organization's budgets, grant proposals, and project proposals.
• Consults with program head and administrative officials regarding policies, trends, and interpretation of data and program needs following specific instructions.
• Conducts basic efficiency, time and cost studies and analyses of work processes and systems. Prepares simple statistical tables and charts, staffing patterns, work flow and organization charts.
• Establishes effective communication channels and acts as liaison between the program and officials within and outside the institution.
• May supervise clerical personnel.
  
  

Note: The intent of this list of primary duties is to provide a representative summary of the major duties and responsibilities of this job. Incumbents perform other related duties assigned. Specific duties and responsibilities may vary based upon departmental needs.

Education: Bachelor's degree.

Experience: Two years' experience in administrative staff work.

Required Knowledge/Skills/Abilities

Elementary knowledge of reference and research methods and techniques used in collecting, compiling, and organizing data and information; of basic methods and techniques used in organizing and conducting studies and analyses or programs, procedures, and organizations; of basic analytical and statistical principles and techniques. Skill in the use of office automation software and its application; in operating manual and automated office equipment. Ability to establish and maintain effective working relationships; to present ideas and information clearly and concisely both orally and in writing; to perform mathematical computations; to present statistical material in chart and graph form.

Other

Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.

CONDITIONS OF EMPLOYMENT: N/A

Based on the duties of this position, selected candidates are eligible to participate in the Bargaining Unit (Union).

Hiring Range: $52,682.92 - $54,000, Commensurate with education and experience

UMB is committed to cultivating a diverse and inclusive workforce and is proud to be an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, ancestry or national origin, sex, pregnancy or related conditions, sexual orientation, gender identity or expression, genetic information, physical or mental disability, marital status, protected veteran's status, or any other legally protected classification.

If you anticipate needing a reasonable accommodation for a disability under the Americans With Disabilities Act (ADA), during any part of the employment process, please submit a UMB Job Applicant Accommodation Request. You may also contact [email protected]. Please note that only inquiries concerning an ADA request for reasonable accommodation will be responded to from this email address.

The University of Maryland, Baltimore prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to the Title IX Coordinator. Read the UMB Notice of Non-Discrimination for more information.

Job

Reg or CII Non-Exempt Staff

Full Time/Part Time

Full-Time

Shift

Day Job

Financial Disclosure

No

Organization

School of Medicine - Department of Medicine

Job Posting

Apr 29, 2025

Unposting Date

May 6, 2025, 11:59:00 PM