PSYCHIATRY (IN-PSYC-IUINA)

The Department of Psychiatry at Indiana University School of Medicine is committed to understanding the symptoms and neurobiological basis of mental illness and advancing psychiatric treatments through extensive involvement in basic and clinical research and patient care. The department is also involved with educating and training future leaders of psychiatry and behavioral science.

Indiana University School of Medicine is the largest medical school in the United States, with a large academic health center in downtown Indianapolis, the 17th largest city in the United States. In addition to having active sports, cultural, arts, and educational events and programs, Indianapolis is located centrally near several other major cities including Chicago, Louisville, Cincinnati, and Columbus.

As the nation's largest medical school, IUSM is committed to being an institution that reflects the learners we teach and the patient populations we serve and pursues the values of equity and inclusion that inform academic excellence. We invite individuals who will join us in our mission to improve health equity and well-being for all throughout the state of Indiana.

IU School of Medicine is closely aligned with our health system partner, IU Health, which has twice earned a place on the US News and World Report Honor Roll. The shared vision of both institutions is to lead the transformation of healthcare through quality innovation and education to make Indiana one of the nation's healthiest states. IU Health is among the top 10 largest single-state nonprofit health systems in the United States operating 16 hospitals statewide (a mix of urban, suburban and rural facilities). This partnership enables the seamless integration of research findings into patient care.

Department Specific Responsibilities

• Serves as Program Manager for the IU EBP Training Center. Work closely with the Executive Director, clinical trainers/consultants, and other project staff to develop and carry out EBP training and fidelity monitoring activities.
• Maintains primary responsibility for systems for tracking registration, continuing education, and rosters of trained providers.
• Serves as program manager for the Evidence Based Practice Training Center at IU School of Medicine.
• Facilitates team meetings, monitor progress and help accomplish duties/roles assigned to team members, maintain minutes, reports, and other relevant documentation.
• Supports the Executive Director in facilitating subcontracts with clinical trainers/consultants in collaboration with Psychiatry Department finance staff.
• Reviews for accuracy and process payment of invoices from subcontractors in collaboration with Psychiatry Department finance staff. Maintain accurate financial records.
• Coordinates and facilitates meetings between Center leadership/staff and DMHA, community partners, clinical training providers/consultants, etc.
• Independently responds to queries about training program logistics to the EBP Center group email.
• Organizes and implements in person and virtual continuing education trainings for mental health professionals.
• Prepares promotional and orientation materials.
• Collaborates with IU School of Medicine CME Office to obtain approval for trainings.
• Collaborates with support staff to coordinate scheduling, travel arrangements, and other logistics with clinical trainers/consultants.
• Uses videoconferencing software (ex: Zoom, Microsoft Teams) to facilitate virtual trainings.
• Collaborates with support staff to coordinate logistics for in person trainings (ex: identifying and booking location, organizing refreshments/meals, etc.).
• Develops and maintains primary responsibility for systems for tracking scheduling, registration, continuing education, transcripts of training provided, and rosters of trained providers.
• Works closely with the Executive Director, clinical trainers/consultants, and other Center staff to develop and carry out fidelity monitoring activities.
• Manages updates for website in collaboration with IUSM communications team.
• Responsible for basic editing and archiving of video recordings of training opportunities and webinars.
• Creates monthly newsletter to be posted online and distributed via email or other channels to providers and other stakeholders.
• Support the Executive Director in preparing all required reports to DMHA.
  
  

General Responsibilities

• Conducts research and compiles materials and information for departmental programs.
• Prepares records of program activities; oversees and ensures the timely processing and delivery of required materials.
• Reviews the policies and procedures involved in departmental programs; suggests improvements; and ensures that rules comply with university standards.
• Analyzes data and information generated or produced by program; writes reports and other written materials based on this data.
• Verifies the accuracy of all data and information used or generated by program; resolves any discrepancies or problems.
• Responds to requests for program information by staff, students, and faculty; handles any necessary correspondence.
• Serves as liaison for department; coordinates activities and exchanges information.
  
  

EDUCATION

Required

• High school diploma or equivalent (such as HSED or GED)
  
  

Required

WORK EXPERIENCE

• 4 years of related work experience
  
  

Skills

Required

• Proficient communication skills
• Maintains a high degree of professionalism
• Demonstrates time management and priority setting skills
• Demonstrates a high commitment to quality
• Possesses flexibility to work in a fast paced, dynamic environment
• Highly thorough and dependable
• Possesses a high degree of initiative
• Ability to build strong customer relationships
  
  

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

This is an in-person position

Indianapolis, Indiana

Monday-Friday

9:00 AM-5:00 PM

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)
  
  

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Career Level: Mastery

FLSA: Nonexempt

Job Function: General Administration

Job Family: Program Management

Click here to learn more about Indiana University's Job Framework.

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at [email protected] or by visiting IUPD.

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Telephone: 812-856-1234