Program Coordinator, School of Music Posting Number req22629 Department School of Music Department Website Link https://music.arizona.edu/ Location Main Campus Address Tucson, AZ USA Position Highlights The Fred Fox School of Music is accepting applications for the position of Program Coordinator (Academic Administrative Professional II). The purpose of this position is to oversee the administrative operations, functions and processes related to undergraduate programs in the School of Music as a direct administrative consultant to the unit head with services extended to graduate students as needed. This position entails coordination of the strategic planning, and implementation and evaluation of: recruitment; admissions and enrollment; academic advising and mentoring; scholarships and tuition awards; curriculum development; course and program proposals; and all student success functions including peer tutoring, mentoring, and representation and advocacy, all specific within the School's day to day business. This position requires industry and professional knowledge within the field of Music which informs guidance, advisory, and informational functions for faculty, administrators, and internal and external stakeholders including accreditation bodies. Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more! The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here. Duties & Responsibilities Coordinate the complex undergraduate programs in the School of Music, with moderate guidance, which includes: * Supporting recruitment/admissions/enrollment and student success models. * Serving various student needs that are sometimes unique. * Carrying out the vision and direction for programmatic and curricular changes. * Collecting and analyzing data and information related to academic programs and curriculum. * Providing advisory and information services to undergraduate and graduate students, faculty, administrators and external agencies. * Organizing and providing services for the recruitment, audition and educational events offered through and on behalf of the School of Music. * Keeping the School Director apprised on all matters related to the undergraduate program and unit at large. Coordinate all undergraduate academic and mentoring activities in a unit with approximately 300 majors across 2 professional Bachelor of Music degrees (which include 23 distinct sub-plans), an advising-intensive liberal arts program Bachelor of Arts in Music and the Arizona Online Bachelor of Arts degree in Music, and a large minor. This includes: * Direct advising of students including the evaluation of transfer credit. * Sophisticated knowledge of all curricula and innovative pathways and approaches. * Provision of mentorship and guidance alongside faculty mentors. * Oversight of all orientation and enrollment activities. Coordinates and facilitates various aspects and implementation to the planning relating to the development of coursework and programs to meet the interests and needs of students, faculty, related industries, and other stakeholders. This requires: * Obtaining general competent knowledge of careers in music; trends and indicators in the future of music and its interdisciplinary potential. * Frequently research and planning that is original, data driven, present fresh viewpoints. * Collecting, analyzing and reporting on data and information related to academic programs and curriculum. * Guides recruitment, visibility, and events that raise the profile of the undergraduate program. * Cultivate relationships with leaders in community colleges, high schools, and other partners; meet directly with prospective students, parents, and other stakeholders. * Develop tools for pathways into the program for transfer and first-time students. * Organizes planning of admissions and audition events/scheduling. * Co-managing and overseeing the use of scholarship and tuition award funds. Representing the school across the campus community including: * Promoting and advocate for participation in performance ensembles. * Serving alongside student success administrators and leaders on university wide committees and working groups. * Collaborating with the College on issues including recruitment and enrollment, peer mentoring, student ambassadors, and student success models. * Represent the school at internal and external recruitment, visibility raising, and other significant events. Knowledge, Skills & Abilities: * Ability to work independently, creatively, and in varied situations that involve evaluation and interpretation, requiring innovation and creativity. * Proficiency with relevant business software and applications including Microsoft Office (Excel, Word, PowerPoint), Google suite, Adobe InDesign, and WordPress. * Ability to collect and analyze data and to use data to leverage change, monitor and revise programs. Minimum Qualifications * Bachelor's degree in Music or related academic degree. * Minimum of 3 years of relevant work experience in an academic environment, or equivalent combination of education and work experience. Preferred Qualifications * Master's degree in Music or related field. * Experience with UA systems including UAnalytics, UAccess Student, Slate, Trellis, Advisement Reports, Curriculum Management, MSS Manager Self-Service. * Experience working in Higher Education/College, the arts. * Experience in the field of music and its programs, curricula, requirements, career placement, and industry landscape and trends. * Experience in an academic environment teaching in K-12 public and private schools, collegiate level, or applied individual teaching; counseling services; strategic planning and data collection/analysis; communications. FLSA Exempt Full Time/Part Time Full Time Number of Hours Worked per Week 40 Job FTE 1.0 Work Calendar Fiscal Job Category Academic Administration Benefits Eligible Yes - Full Benefits Rate of Pay $65,687 - $85,393 Compensation Type salary at 1.0 full-time equivalency (FTE) Grade 9 Compensation Guidance The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity. The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator. Career Stream and Level PC2 Job Family Academic Affairs Job Function Academic Administration Type of criminal background check required: Name-based criminal background check (non-security sensitive) Number of Vacancies 1 Target Hire Date 6/2/2025 Expected End Date Contact Information for Candidates Lori Wiest [email protected] Open Date 5/1/2025 Open Until Filled Yes Documents Needed to Apply Resume and Cover Letter Special Instructions to Applicant Notice of Availability of the Annual Security and Fire Safety Report In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University's campuses. These reports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures. Paper copies of the Reports can be obtained by contacting the University Compliance Office at [email protected].