Program Coordinator, Health Promotion Sciences Posting Number req22680 Department Health Promotion Sciences Department Website Link https://publichealth.arizona.edu/ Location University of Arizona Health Sciences Address Tucson, AZ USA Position Highlights The University of Arizona's Mel and Enid Zuckerman College of Public Health invites you to apply to the position of Program Coordinator, Health Promotion Sciences. This position is responsible for the day-to-day management of the Bea Lab training grants program in the department of Health Promotion Sciences, with an emphasis on the STEP-UP and NACP Summer Research Programs. The incumbent will be responsible for operational support for the full scope of program activities, including recruitment, enrollment, curriculum development and implementation, reporting, and budget oversight. Additionally, the person in this position will provide administrative support for Dr. Bea and other program leadership for tasks such as travel, purchasing, and scheduling. This position is funded via federal grants from the National Cancer Institute. Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more! The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here. Duties & Responsibilities Student Services and Curriculum Coordination * Oversee the application process using online tools. Assist students and other participants with questions and support, compile all application packets for review with faculty committee. * Schedule interviews and other pre-program screening as needed for placement. * Support students with completion of paperwork for internship or other academic programs, as required by their home programs. * Coordinate with the UA Responsible Conduct of Research and various compliance offices to manage RCR training and certification for trainees. * Revise program curriculum and schedule activities with facilitators based on grant requirements and feedback from the advisory committees. Administrative Coordination * Purchase materials and supplies for training grants programs. Manage documentation process in coordination with the Health Promotion Sciences and UACC business offices. * Coordinate travel for trainees and staff to program site (as needed) and to professional conferences. * Collaborate with other university offices, such as FSO, HR and accounting for onboarding and hiring of trainees in advance of the summer program * Assign trainees to mentor placements based on availability and trainee interests. Assist with schedule management and time sheet approval. * Track expenditures and budget categories to ensure adequate funding for program activities through the year. Event Planning and Implementation * Schedule workshops during academic year and summer program as outlined in curriculum. * Request conference rooms and other meeting spaces for in person activities as needed using appropriate university scheduling. * Plan and coordinate biannual advisory committee meetings. Prepare meeting materials such as agendas, presentation slides, and compiled meeting notes. * Purchase refreshments and supplies as needed for meetings, monitor costs and UA policies for tracking and compliance purposes. Program Evaluation and Reporting * Coordinate with the Behavioral Measurement and Intervention Shared Resource (BMISR) and NACP Evaluation Team to distribute surveys to trainees and mentors for STEP-UP program evaluation. * Collaborate with BMISR and Evaluation Leads to share data with associated parties (funders, advisory committees, etc.) as needed. * Complete annual Progress Reports for NCI in eRA Commons with support from other offices (Sponsored Projects Services, UAHS Grants, HPS business office, etc.), including assisting the annual budget review and revision for each program. General Support and Other Duties as Assigned * Manage annual calendar and timeline of activities for team * Assist with general meeting coordination * Coordination of travel and purchasing for Bea Lab team * Other duties as assigned Knowledge, Skills, & Abilities: * Ability to communicate effectively with participants, faculty, and staff. * Reliable and punctual. * Strong organizational skills. * Ability to implement existing STEP-UP and NACP curriculum lessons and provide guidance to students regarding assignments and scheduling. Minimum Qualifications * Bachelor's degree or equivalent advanced learning attained through experience required. Preferred Qualifications * 2 or more years of experience in an administrative role * Supervisory experience * Experience with federal training grants FLSA Non-Exempt Full Time/Part Time Full Time Number of Hours Worked per Week 40 Job FTE 1.0 Work Calendar Fiscal Job Category Research Benefits Eligible Yes - Full Benefits Rate of Pay $25.50 - $31.87 Compensation Type hourly rate Grade 7 Compensation Guidance The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity. The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator. Career Stream and Level PC1 Job Family Research Program Admin Job Function Research Type of criminal background check required: Name-based criminal background check (non-security sensitive) Number of Vacancies 1 Target Hire Date Expected End Date Contact Information for Candidates Jennifer Bea | [email protected] Open Date 5/1/2025 Open Until Filled Yes Documents Needed to Apply Resume and Cover Letter Special Instructions to Applicant Notice of Availability of the Annual Security and Fire Safety Report In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University's campuses. These reports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures. Paper copies of the Reports can be obtained by contacting the University Compliance Office at [email protected].