Company Overview Tactical Advantage Group (TAG) is a distinguished medical/healthcare communications company committed to catering to the unique needs of our specialized pharmaceutical clientele. Our innovative solutions drive continuing education programs for healthcare professionals. Position Overview This is an entry-level role focused on assisting with the closeout of speaker bureau programs. This role involves several important steps to ensure the completion of tasks, accurate record-keeping, and compliance with Sunshine Act Reporting. The coordinator will work closely with healthcare professionals (HCPs), pharmaceutical representatives, and venues to ensure all program details are managed effectively. Key Responsibilities - Register Healthcare Professionals (HCPs) to speaker bureau programs. - Reach out to venues for availability of private rooms for events. - Ship program materials as needed. - Confirm that the Post Program Offering (PPO) portion of the closeout is completed by the pharmaceutical representative, ensuring all necessary post-program activities are accounted for. - Upload the sign-in sheet and receipts from the program into the system to document attendance and financial transactions related to the event. - Verify all attendees in the system to ensure the database is up to date with accurate attendee information for reporting purposes. - Add HCPs to the Universe if they do not have a Customer Master ID (CMID), ensuring all relevant individuals are included in the database for future reference. - Follow up with pharmaceutical representatives on outstanding items such as PPO, sign-in sheet, receipts, or attendee clarification questions, resolving any pending issues and ensuring all required documentation is in place. - Handle any closeout discrepancies with vendors, pharma representatives, or venues, addressing any discrepancies or inconsistencies in the closeout process promptly and effectively Required Qualifications - High school diploma or equivalent. - Previous experience in administrative support or a similar role. - Basic understanding of event coordination or logistics. Preferred Qualifications - Associate's degree or higher in Business Administration, Communications, or a related field. - Experience working in the pharmaceutical or healthcare industry. - Familiarity with the Sunshine Act and its reporting requirements. - Certification in Event Planning or Project Management (e.g., CMP, PMP). Skills and Competencies: Required Skills - Attention to Detail: Ensure accurate recording and verification of information. - Effective Communication: Strong verbal and written communication skills. - Organizational Skills: Excellent ability to manage multiple tasks and deadlines. - Proactive Follow-Up: Ability to resolve discrepancies and ensure task completion. - Technical Proficiency: Proficient in Microsoft Office Suite (Word, Excel, Outlook) and basic knowledge of database management. Preferred Skills - Event Coordination: Experience in coordinating events, including venue booking and material shipment. - Knowledge of Pharmaceutical Industry: Understanding of industry-specific regulations and compliance requirements. - Problem-Solving Abilities: Strong skills in resolving issues and ensuring smooth program closeout. - Customer Service Orientation: Positive attitude and approach to handling inquiries and resolving issues. - Adaptability: Ability to adapt to changing priorities and work efficiently in a dynamic environment. Job Type: Full-time Pay: $18.00 - $25.00 per hour Expected hours: 40 per week Benefits: 401(k) Dental insurance Health insurance Life insurance Paid time off Vision insurance Schedule: 8 hour shift Monday to Friday Experience: Sunshine Act: 2 years (Preferred) Work Location: In person