Position:                       Program Assistant

Responsible to:           SVP of Community Innovation & Strategic Partnerships

Location:                      2205 S. Oneida Street, Suite 102, Denver, CO 80224

About the Latino Community Foundation of Colorado: The Latino Community Foundation of Colorado (LCFC) is a state-based philanthropic foundation. We pursue civic, economic, and cultural opportunities that drive authentic narratives about Latinos in the state and cement a healthy and vibrant future where all Latino Coloradans will prosper. LCFC is one of only seven Latino-specific foundations in the United States.

The small and nimble Denver-based team works together closely to further the LCFC mission to work hand in hand with our diverse communities to create culturally responsive strategies that build influence, equity, and opportunity for all Latino Coloradans. We seek collaborative team members who believe embrace our values, and are committed to racial and social justice and the advancement of Latinos throughout the state of Colorado.

About the Program Assistant Position: The Program Assistant provides vital administrative, logistical, and project support to the Latino Community Foundation of Colorado’s (LCFC) Program Team across multiple signature programs and special projects, including grantmaking, capacity-building, and leadership development initiatives.

This position reports to the Senior Vice President of Community Innovation & Strategic Partnerships and works closely with all members of the programmatic team, supporting the seamless coordination of internal systems, external communications, and time-sensitive activities such as convenings, events, and meetings. The ideal candidate will have strong administrative and organizational skills, thrive in a fast-paced and evolving environment, and communicate clearly with colleagues at all levels. They are detail-oriented, tech-savvy, resourceful, and excel at managing multiple priorities with professionalism and care.

DUTIES AND RESPONSIBILITIES:

• Maintain and update the Program Department and Team’s annual calendar, including programmatic events, convenings, and internal/external meetings.
• Support the coordination and execution of programmatic events, convenings, and general meetings—including scheduling, location and venue arrangements, food and beverage coordination, attendance tracking, communications, and technology or AV needs.
• Conduct research and outreach for vendors, contractors, and consultants—including initiating contact, collecting proposals, scheduling interviews, and coordinating the hiring process.
• Maintain and organize digital files related to LCFC's Programs and Special Projects. 
• Assist with drafting, formatting, and proofreading program documents, meeting agendas, presentations, and reports for internal and external use.
• Maintain and regularly update contact lists, partner databases, and stakeholder records to ensure accuracy and consistency across systems.
• Support grantmaking processes by preparing and reviewing materials, assisting with agreements and disbursements, maintaining accurate grant data, tracking grantee information, and supporting internal and external reporting requirements.
• Oversee LCFC’s grant calendar(s), including key dates such as application openings/closings, funding disbursements, and reporting deadlines.
• Provide general administrative and logistical support for programmatic work that drives LCFC’s mission and programs forward.
• Provide calendar and scheduling support to program leadership or team members, including coordinating one-on-one and group meetings with external partners.
• Support internal and external meetings by preparing materials, managing Zoom/AV tools, taking notes, and tracking follow-up actions or next steps.
• Assist with processing invoices, reimbursements, and expense reports related to program activities and events.
• Create and manage simple forms (e.g., surveys, RSVPs, grant intake forms) and compile data for reporting or program planning.
• Manage program-related supplies and materials inventory, and coordinate with vendors for ordering or replenishment as needed.
• Attend and actively participate in LCFC staff meetings, retreats, and trainings as needed.
• Perform other administrative duties as assigned.

DESIRED KNOWLEDGE, SKILLS, AND ABILITIES

Qualifications:

• Minimum of 2 years of relevant work experience in an administrative support role.
• Demonstrated commitment to the mission and values of the Latino Community Foundation of Colorado (LCFC).
• Strong interest in working alongside diverse communities and leaders to advance equity-focused programs and initiatives.
• Exceptional organizational skills and a systematic approach to managing tasks, documents, and workflows.
• Ability to manage multiple projects simultaneously, prioritize effectively, and remain flexible and responsive to shifting priorities.
• Resourceful and tech-savvy, with proficiency in Google Workspace, Microsoft Office (Word, Excel, Teams), and other digital tools such as Zoom and webinar platforms.
• Quick learner with a strong aptitude for adopting new or specialized software programs and troubleshooting tech-related issues.
• Creative problem-solver with a can-do attitude, strong work ethic, and ability to work efficiently across multiple programs.
• Clear, direct communicator with strong interpersonal skills and experience collaborating across teams.
• Positive attitude, adaptability, and a good sense of humor.
• Bilingual and/or bicultural experience is a plus.

Education/Experience: Prior experience in Administrative Support or events (in an organization or through lived experience); BA/BS a plus.

POSITION STATUS, SCHEDULE, SALARY & BENEFITS

Position Status: This is a Full-time, at-will, exempt position.

Schedule: Flexible hybrid work approach. Some evenings and weekends will be required. 

Compensation: Starting hourly range is $24.00 – $26.44, depending on experience and relevant skills.

Schedule: Typical work schedule Monday, Tuesday and Thursday 8:30 am to 5:00 pm; some evenings and weekends will be required; flexible hybrid work approach (3 days in the office weekly).

Benefits:        

• Comprehensive health benefits package (medical, dental, vision)
• 401(k) tax savings plan with 5% employer contribution after one year
• Employer paid life insurance policy.
• Flexible Spending Account (FSA) plan
• Paid time off and paid holidays
• Flexible and supportive work environment