Chatham University welcomes applications for the position of
Program Assistant in our Physical Therapy Department. Review of applications will begin May 15, 2025 for the position to start in Summer 2025.
The Program Assistant will provide administrative support to the Doctor of Physical Therapy Program. This position This position is an on-campus position with the potential for remote work with Program Director's approval.
Duties And Responsibilities
- Manage program correspondence and documents in a timely manner (incoming/outgoing mail, event invites, orientation materials, registration information, class schedules, textbook lists, etc.)
- Ensure proper record-keeping of program documents and maintain the programs' electronic filing systems
- Assist the Program Director and faculty with preparation of accreditation-related and annual program reports
- Correspond and collaborate with others (including program faculty, other administrative staff, students, vendors, other university departments, prospective students and applicants, and the public) in person, and via phone, email, and Zoom/Teams
- Request contracts for adjunct instructors
- Review budget reports and monitor the program's fiscal year expenditures for accuracy
- Coordinate program events including room reservations, setup, food orders, invitations, and marketing, Zoom links, breakout rooms
- Administer electronic surveys developed by the faculty; Track electronic survey responses and compile data for program reports
- Provide oversight of clerical work performed by student workers as needed
- Participate in required team, faculty, and university meetings; Record minutes as requested
- Coordinate updates to the program's website with IT
- Update student program pages within the learning management system
- Participate in the admissions process
- Maintain a schedule of program activities/tasks and ensure open lines of communication with the Program Director regarding progress on all assigned tasks
Qualifications
- Associate Degree required; Bachelor's Degree preferred
- Minimum of 3 years administrative experience
- Proficient in Microsoft Office 365 applications (Word, Excel, Outlook, Teams)
- Excellent organizational skills, written and verbal communication, and ability to manage multiple projects simultaneously
- Ability to interact and work well with faculty and students, both on campus and virtually
Salary Range
$34,600 - $40,000. 35-hour work week.
How To Apply
Exact compensation based on candidate skills and experience
Applications Accepted Only Via (direct Link Is ) And Follow The Instructions To Complete The Application Process. To Ensure Full Consideration, Please Include
- Cover Letter outlining your qualifications for the position
- Curriculum Vitae or Resume
- Contact information for three professional references
All application materials should be uploaded at the same time at the time of application. The system will not allow applicants to make edits to their applications after submission.
Chatham University is an Equal Opportunity Employer with a strong commitment to diversity, inclusion, and equity. Persons of color, women, veterans, individuals with disabilities, and members of other underrepresented groups are highly encouraged to apply. Chatham University does not discriminate on the basis of race, color, religion, gender, gender identity, gender expression, sexual orientation, age, or national origin.
Required
Preferred
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