Thank you for your interest in working at William Paterson University. We invite you to join William Paterson University: a wonderful community to learn, work, grow, and thrive. William Paterson University has been named to Forbes' prestigious "Best Employers by State" list for 2024, recognizing the institution as one of the best-ranked employers in New Jersey based on nationwide surveys. WP is one of four education institutions on the Garden State's list this year. Here is the link to the article forbes-best-in-state-employers-new-jersey-2024. William Paterson University is among more than 40 companies and organizations that will be honored with a 2024 NJBIZ Empowering Women Award for their commitment to supporting and elevating women employees. William Paterson University employs approximately 1000 full time employees in the state who work in a variety of positions ranging from professors to administrative assistants and administrators, physical plant operations, campus police, athletics coaches, academic advisors, and more. William Paterson University supports a remote friendly hybrid work schedule for this role. William Paterson also boasts a four-day summer work week from mid-May to mid-August (Fridays off), during which all employees participate in our award-winning Summer Learning series. Spanning more than 400 wooded acres in suburban Wayne, New Jersey - just 20 miles from New York City - our campus is one of the most diverse in the nation and it ranks in the top 4 percent of colleges for social mobility. William Paterson is a strong proponent of employees growing their careers there. More than fifty percent of the University's roles are filled by promotions from within. We're not only committed to social mobility for our students, but also for our employees. Your work as a member of our team is important to our students and to the progress of our University. What you do here matters, and we value every contribution. This position provides comprehensive administrative support for the Marketing and Public Relations Department, ensuring the efficient operation of the department by streamlining workflows and enhancing overall efficiency. Serving as an office manager, the Program Assistant proactively oversees day-to-day administrative matters, manages departmental budgets, coordinates marketing initiatives, and facilitates digital and traditional communications. Principal Responsibilities: * Manages budget reconciliation, prepares requisitions, processes invoices, and maintains budget tracking systems, ensuring compliance with university policies. * Manages daily administrative functions, including but not limited to procurement, inventory, and digital/hard copy filing. Reconciles shipments in compliance with purchasing policies and maintains records for financial and operational audits. * Prepares clear, technically sound, accurate, and informative reports containing findings, conclusions, and recommendations. * Provides administrative support for the University Emergency Communications Plan. Updates documents, maintains distribution lists, and assists in meetings and training coordination. * Compiles and shares promotional content with digital news sites enhancing the visibility for university arts and entertainment programs and faculty, staff and student achievements. * Updates University event calendars and webpages with relevant campus events and other information as needed. Monitors event submissions for accuracy and consistency across platforms. * Coordinates digital photo archiving and digitization efforts. Develops and maintains a searchable database of visual assets to support marketing initiatives. * Coordinates freelance photography assignments, scheduling photographers and managing assignment details. Ensures photo usage aligns with university branding and promotional objectives. * Manages divisional calendar and meeting logistics, including room reservations and virtual meeting scheduling through Teams or Zoom. Coordinates travel arrangements, prepares itineraries, and ensures necessary materials are available for meetings. * Maintains and updates department web content, ensuring information is current, relevant, and aligned with university messaging standards. * Performs other duties as assigned that are appropriate for the position. Requirements: * Minimum of four (4) years of experience providing administrative support, preferably in higher education or bachelor's degree from an accredited college or university. (Substitution permitted on a year-for-year basis in lieu of degree.) * Excellent communication, customer service, organizational, and interpersonal skills. * Experience working in complex environments with multiple constituencies. * Proficiency in MS Office Suite, including PowerPoint, Excel, and Word. * Ability to extract data, perform analysis, and create reports. * Strong time management, problem-solving skills, and attention to detail. This description indicates the general nature and level of work performed by employees in the above job. It is not intended to be a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to the job. CWA Salary Range 16 - $49,738.97 - $69,977.51 Below is the link to the residency requirement that career service employees are subject to. https://www.nj.gov/csc/about/news/2012/approved/20120131a.html Invitation to apply Interested candidates will be prompted to complete an application and submit a cover letter and resume/CV. Submission of all documents listed is required for consideration and all documents should be uploaded where prompted to upload your resume/cv. General questions related to this application process, please contact [email protected] Total Rewards: Click here to view the total rewards of working at WP William Paterson University is committed to protecting your privacy and will not sell your personal information. EEO Statement William Paterson University is dedicated to providing equal opportunities and equal access to all individuals regardless of race or ethnicity, sex/gender (including pregnancy), gender identity or expression, sexual orientation, age, disability, genetic information, marital status, civil union status, familial status, religion, national origin or citizenship, military service status, or any other category protected by law. William Paterson University does not discriminate on the basis of any category stated above or as prohibited by applicable law. Individuals from historically underrepresented backgrounds are encouraged to apply. For more information, visit University Facts