Primary Function

Join our dynamic team as a Production Coordinator, playing a crucial role in delivering exceptional live events and high-quality video productions within a fast-paced, collaborative environment. You'll be the linchpin, ensuring seamless execution across our client's London-based events and supporting our video production studio. This role involves close coordination with our Technical and Coordination team in Mountain View, California, offering a unique opportunity to work across international boundaries.

Duties & Responsibilities

• Manage the entire event lifecycle, from initial booking through to successful execution.
• Act as the primary point of contact for event stakeholders, fostering strong relationships and ensuring clear communication.
• Oversee all logistical aspects of events, including vendor management and resource allocation.
• Maintain meticulous event records and documentation, ensuring accuracy and efficiency.
• Effectively manage communication between London and Mountain View, California teams.
• Calendar and diary management including meetings between London and Mountain View, California.
• Provide comprehensive support for video production shoots, assisting with scheduling and on-set logistics.
• Coordinate studio bookings and manage resources, optimising studio utilisation.
• Collaborate with production teams to ensure smooth shoot operations.
• Support post-production processes including file delivery to key stakeholders.

Skills & Qualifications

• Ability to establish relationships and maintain a positive rapport with colleagues, clients, vendors and suppliers
• Strong oral and written communication skills
• Highly organised with excellent time management skills to handle multiple tasks simultaneously, meet strict deadlines, and maintain attention to detail
• Knowledge of Google applications
• Creative problem solver, resourceful, and a team player
• Calm and flexible approach to handling the pressure and stress of ever-changing demands
• Ambitious, proactive and flexible when working in fast paced environment
• Demonstrated ability to collaborate with colleagues at all levels
• Self starter that can demonstrate being open to learning
• Understanding and experience of various event formats, including Q&A, training events, town hall meetings etc

Education & Experience

• Experience in meeting planning or stage management
• Production Studio Coordinator experience