Staples is business to business. You’re what binds us together.
Our talented finance team partners with every area of the business to drive results and provide financial expertise. We are passionate about analyzing and interpreting information to assess performance and provide guidance. Our team serves as a true partner and advisor to all our business leaders; working with them to accelerate the company’s profitability and growth.
The Analyst Procurement Operations will assist the organization's Procurement Sourcing team by providing purchasing support to the Business Units. They will ensure compliance with the department's processes and procedures as well as assisting in the timely execution of procurement-oriented tasks.
What you’ll be doing:
Review requisitions for accuracy and approve for PO transmission to the supplier
Queue management and reporting
PO resolution including but not limited to invoice, charge account, change requests and non-PO backed invoices
Identifying and resolving problem transactions, ensuring that the resolution is well-documented and communicated to the appropriate parties
Interacting with internal parties to resolve various transaction questions and discrepancies
Work with the Sourcing Managers to identify catalog opportunities, manage catalog content and updates as needed
Assists stakeholders with PO process within Coupa, guide on how to structure requisitions based on spend type
Tracking inquires related to Coupa and forward technical inquires to the technical support team
Provides formal and informal training sessions to the business as needed for expense/requisitions/invoices
Performing reconciliations
Review and Update job aids and SOP’s as needed
Initiate and track contract signatures through Echosign
Upload fully executed contracts to the repository
Support corporate card team for delinquency notifications to card holders
Review and action corporate card and meeting card submissions
What you bring to the table:
Strong analytical, decision making and problem-solving skills
Excellent communication and interpersonal abilities
Ability to work independently and in a team environment
Attention to detail and ability to manage multiple tasks
Good organizational skills and ability to prioritize assignments under tight deadlines
Good interpersonal skills
Strong written and verbal skills
What’s Needed- Basic Qualifications
Bachelor’s Degree
Proficient with MS Office Word and Excel
Proficient in Procurement systems – has the ability to work in Coupa, E-pass and other procure to pay systems
Proficient in the understanding of the procurement protocols, processes, and SLA governance
What’s needed - Preferred Qualifications:
2+ years Procurement experience preferred
Experience in a procurement or supply chain role
Knowledge of advanced procurement software and tools
Proven track record of implementing cost-saving measures in procurement
We Offer:
Inclusive culture with associate-led Business Resource Groups