Job Title: Procurement Manager

Reports to (Title): Chief Financial Officer

Terms Of Employment

Central Services Administrative Salary Schedule, H

Hours per day: 8

Days per year: 230

Type Of Position

Full-time

FLSA Status

Exempt

General Summary

Under supervision of the Director of Procurement is authorized to enter into and administer contracts and make written determinations and findings with respect thereto. Responsible for solicitation, advertising, evaluating, and awarding the procurement of goods and services according to requests and Purchase Requests to ensure compliance with all district policies and guidelines and federal compliance to derive maximum benefit from the expenditure of funds. Makes written determinations for procurement activity as required by the code. Develops, administers, modifies, amends contracts, and updates files for required reporting. Essential Functions

• Supports and upholds the mission, vision and strategic goals of Lexington County School District One.
• Effectively interacts, communicates and collaborates with all stakeholders.
• Establishes a safe, supportive, positive and productive working and learning environment.
• Ensures procurements are conducted in a manner that complies with all district policies and guidelines.
• Keeps abreast of the procurement code, regulations, and all other policies and procedures regarding the procurement activities to ensure compliance.
• Establishes and maintains contacts with vendors to obtain information concerning goods/services, characteristics, price, trends, market conditions, ability of vendor to furnish the product/service, and the acceptability of delivery dates, etc.
• Prepares and administers bid documents including legal advertisements, notice to bidders, specifications, amendments, pre-bid conferences, sites visits, and award, etc., for goods and services in accordance with the Code.
• Establishes goods and services district term contracts and single procurements.
• Develop and maintain procurement documents in the Procurement shared drive to ensure access to all staff for easy retrieval to assist staff and vendors.
• Utilize the Solicitation Checklist to ensure accurate and timely reporting of Trade-In Procurements, Minority Business Utilization Reporting, Term Contract Expiration Date Tracking, etc.
• Ensures contract catalogs and other contract pricing are up-to-date and on file for Code and audit compliance.
• Ensure Term Contract Files are complete and appropriately filed in a timely manner to ensure an efficient and effective process, for other staff access, and for audit purposes.
• Reviews and approves modifications to contracts; i.e., change orders, cancellation orders, contract modifications, etc.
• Makes written determinations for procurements as required by the procurement code.
• Makes complex procurement decisions based on district policies and procedures, interprets policies and procedures.
• Issues and posts solicitations, amendments, statement of awards and intent to awards.
• Monitors goods/services term contract expirations dates to ensure uninterrupted goods/services.
• Assists end-users to ensure the proper procurement methods are utilized to assist with accurate entry of Purchase Requests, etc.
• Audits and approves Purchase Requests to ensure contract and Code compliance.
• Verifies Purchase Requests for accuracy for purchase order issuance.
• Identifies and provides documentation for Unauthorized Purchase Requests/Purchase Orders for reporting purposes.
• Enters Change Orders and Cancellations for Purchase Orders while ensuring procurement code compliance.
• Evaluates and resolves simple to very difficult Invoice Discrepancies between the district and contractors.
• Prepares and administers bid documents including legal advertisements, notice to bidders, specifications, amendments, pre-bid conferences, sites visits, and award, etc., for procurements in accordance with the Code.
• Develop and implement procurement strategies tailored to meet the specific needs of construction projects, ensuring alignment with project timelines and budgetary constraints
• Develop and maintain a thorough understanding of federal procurement regulations,with a proven track record of applying regulations to procurement processes.
• Assist with auditing and approving purchase requests as back-up approver.
• Assists with reviewing license/master agreements for procurement code, district policy, and South Carolina law compliance.
• Assists with providing procurement training for employees.
• Assists with testing financial system due to any upgrades or issues.
• Operates general office and technology equipment needed for daily activities.
• Maintains confidentiality regarding all employee and student information.
• Participates in professional meetings and training sessions as required.
• Selects, requests, and maintains an inventory of technology tools, equipment, supplies and materials needed for daily activities; provides for safe storage and proper use of all tools, equipment and materials.
• Effectively uses personal computing devices and software applications for the management of pertinent information and communication.
• Performs other related duties as required.
  
  

Minimum Education/Work Experience

• High School diploma.
• Minimum of five years of experience in public purchasing.
• Thorough working knowledge of the SC state public procurement code or SC public school district procurement code.
• Thorough working knowledge of the SC Uniform State Provisions and Clauses (Compendium).
• Thorough working knowledge of SC state term contracts.
  
  

Knowledge/Skills

• CPPB or CPPO Certification.
• Public school district procurement experience.
• Construction procurement experience.
• Federal compliance requirements.
  
  

Other Knowledge/Skills: Ability to maintain high standards of accuracy in exercising duties. Ability to anticipate work to be completed and to complete work without the need for direct supervision. Ability to maintain confidentiality of pertinent information. Ability to interact and communicate in an effective and professional manner with supervisors, co-workers, businesses/vendors and the general public. Ability to demonstrate high level application of technology devices in the performance of daily activities. Thorough working knowledge of how to use a computer and software necessary for responsibilities.

Working Conditions

Conducts duties in an office environment with no significant exposure to adverse environmental conditions. Requires ability to maintain constant attention and meet deadlines. Physical demands are restricted to office work requiring lifting/moving of items weighing up to twenty-five pounds. Occasional local travel is required; occasional overnight travel may be required. Job requires the operation of standard office and technology equipment.

Responsibility

No budget responsibilities. No supervisory responsibilities. Evaluation

Performance of this job will be evaluated annually in accordance with provisions of the School Board’s policy on Evaluation of Support Personnel.

Disclaimer Statement

This job description is not intended as a complete listing of job duties. The incumbent is responsible for the performance of other related duties as assigned/required.