Procurement Operations Management and Contracts Process Integration Support

This company is on a journey to transform its Sourcing and Procurement capability as we aim to deliver several key initiatives for the business. This role will act as a primary Procurement Manager on the Sourcing Support Services team reporting to the Source to Pay Lead in the Rare Disease Unit. Key Global Strategic Sourcing initiatives include contracts program integration, spend management validation, preferred supplier program improvement and fast track buying channels development.

The focus of this role will be to mature the capabilities for the programs mentioned above and support the Source to Pay lead with delivering against several key performance indicators. We will increase spend under management with preferred suppliers, implement fast track purchasing channels, reduce new supplier onboarding requests and improve contracting. The manager will develop plans to drive deliverables, meet with key stakeholders, track KPIs and report progress on a weekly basis. Additionally, the manager will be key to help the Source to Pay Lead drive the implementation of the Coupa contracts module. We will work collaboratively on initiatives that have the potential to revolutionize all aspects of procurement and sourcing at the rare disease unit.

Procurement Management

• At direction of Source to Pay Lead, mature the preferred supplier program, work with category managers to identify and increase preferred supplier spend, map categories, gather information at meetings, and track KPI progress
• Support spend reporting and validation, improve spend under management, identify addressable vs. non-addressable spend, and drive improvement initiatives
• Increase spend with preferred suppliers, thereby reducing contracting activity and new supplier onboardings; track measurable results to show a reduction against baseline
• Enablement of fast track buying via forms, involvement in development of buying channels, coordinate improvements to enable more direct to purchase order buying, track results
• Systems integration management and support resource, assist teams with requirements gathering to keeping work plans current for upcoming initiatives
• Sourcing helpdesk management and support oversight, oversee requests generated and respond to questions, be point of escalation for sourcing support team
• Policy and processes analysis as required to support souring activities
• Project planning, review trackers and pull together artifacts as needed
• Support risk identification – collect, analyze and report as needed
• Publish meeting minutes, track action items and support close out of activities
• Run periodic meetings and support agenda planning, as needed

Contracts Systems Oversight Support – (Icertis, Zycus and Others)

• Oversee operational user access requests and license management with extended support team; refresh the user community mapping and align to organizational changes
• Training of new users, update user manuals and coordinate with super user community
• Contracts helpdesk management and support oversight, oversee contract requests generated and respond to questions, be point of escalation for support team
• Lookup contracts on behalf of stakeholders, respond to general inquiries regarding contracts statuses, existence of MSA’s, location of agreements, etc…
• Failure/breakdown management and notification of end users in urgent situations
• UAT Routing rules and conditions, workflow management and oversight of changes

Implementation and Change Management

• Drive initiatives forward with the Source-to-Pay lead, including systems and platforms integrations, owning reporting, analysis and delivery of key activities for Coupa
• Support document migration, deliver reporting and plan deliverables with project team
• Support the development of implementation plans for contracting integration initiatives
• Support change management, coordinating between teams to help teams adopt changes
• Support User Acceptance Testing for new platform under development
• Any other requirements as identified by the Source to Pay Lead to be successful in integration