Summary: The Procurement Coordinator plays a critical role in supporting and managing procurement programs that provide essential goods and services for both property and corporate operations. This position works collaboratively with all departments to ensure procurement programs are effective, user-friendly, and aligned with the company's goals. The role also provides strategic oversight of procurement initiatives, ensuring compliance, efficiency, and continuous improvement. Additionally, the Procurement Coordinator serves as a key liaison between the company and external vendors, upholding company values in all interactions. Responsibilities also include training and managing the company's electronic procurement system and supporting field operations company-wide. The role contributes to enhancing procurement strategies, optimizing vendor partnerships, and ensuring seamless purchasing processes. Essential Duties: Procurement Programs * Monitor industry trends to stay informed about new designs, products, price points, and innovations. * Assist in developing Requests for Proposal (RFPs) aligned with company objectives and specifications. * Identify and maintain relationships with potential vendors, ensuring an up-to-date bidders list. * Manage the RFP process, including distributing proposals, responding to inquiries, and reviewing bid submissions. * Analyze bids and contract terms, forwarding them for internal review and approval. * Coordinate program rollouts, ensuring internal stakeholders understand purchasing partnerships and procedures. * Oversee ongoing contract management, tracking program effectiveness and assisting properties with procurement-related inquiries. * Ensure vendor compliance with contractual obligations and company expectations. Vendor Payments * Resolve outstanding payables by addressing discrepancies and completing required audits. * Collaborate with Accounts Payable to ensure timely vendor payments and issue resolution. Purchasing Software Platform * Serve as the in-house expert for the company's purchasing software (currently OPS Technology). * Assist in managing vendor catalogs and offerings, ensuring accurate and up-to-date information. Purchasing and Audit Compliance * Conduct compliance reviews to ensure adherence to centralized purchasing programs. * Evaluate new vendor requests, ensuring alignment with company policies and approval processes. General Responsibilities * Analyze program performance post-implementation, identifying areas for improvement and assessing success metrics. * Support regional teams during program implementation, providing guidance and high-level oversight. * Manage the centralized Purchasing mailbox, responding to inquiries, forwarding requests, and escalating issues as needed. Qualifications: Reasonable accommodation may be arranged to facilitate individuals with disabilities in fulfilling the essential duties of this role. Education and/or Experience: * Bachelor's degree in a relevant field. * Experience in purchasing and procurement program support is required. * Hands-on experience with the Requests for Proposal (RFP) process. * Property management experience is preferred. #AC8999