Job Title: Process Associate – Finance, Legal & Admin Ops

Location: Gurgaon (On-site)

Company: Darwix AI

Type: Full-Time | Entry–Mid Level

About Darwix AI

Darwix AI is one of India's fastest-growing GenAI startups. We’re building a next-generation conversational intelligence and real-time agent assist platform for omnichannel sales teams. With active deployments across India, UAE, and Southeast Asia, and backed by leading institutional investors and 30+ industry leaders, we are scaling rapidly across global markets.

To support this growth, we are hiring a highly dependable and detail-oriented Process Associate who will take ownership of financial coordination, legal workflows, and operational documentation for the company.

Role Overview

The Process Associate – Finance, Legal & Admin Ops will be responsible for overseeing and executing internal processes related to finance operations, legal documentation, investor reporting, vendor coordination, and general administrative control. This is a high-ownership role requiring organizational precision, process discipline, and discretion.

Key Responsibilities📁 Financial Operations

• Maintain all invoices, receipts, and payment tracking in coordination with finance and sales teams
• Reconcile and maintain books using Tally and assist with entries, vouchers, ledgers, and reconciliation
• Coordinate with CA/finance advisors for GST, TDS, payroll filings, and monthly closures
• Maintain client billing history, expense logs, reimbursements, and monthly reports
• Help prepare investor reporting materials including P&L summaries and burn analysis

📜 Legal & Compliance

• Maintain a well-organized contract repository covering NDAs, MoUs, employment contracts, and commercial agreements
• Coordinate with legal counsel for documentation reviews, version control, and contract execution
• Track compliance filings, MCA documentation, ESOP letters, and other statutory paperwork
• Ensure timely renewals and follow-ups for all legal agreements and company secretarial documents

🗂️ Investor Documentation & Data Room

• Maintain an up-to-date, audit-ready investor data room with financial reports, pitch decks, and cap tables
• Assist with preparation and coordination of documents for fundraising, due diligence, and board meetings
• Ensure version control and confidentiality across all sensitive corporate records

🧾 Vendor & Client Coordination

• Handle onboarding documentation and compliance for vendors, consultants, and freelancers
• Coordinate and maintain vendor contracts, payment terms, and service agreements
• Manage contract lifecycle and invoicing workflow with enterprise clients
• Track renewals, expiry dates, and audit trails across all contracts and agreements

🏢 Administrative & Office Operations

• Manage all office documentation, courier dispatches, physical files, and internal paperwork
• Provide operational support for meetings, compliance events, audits, and legal reviews
• Maintain updated logs for key company activities including purchases, invoices, NDAs, and agreements
• Collaborate with HR, Tech, and Sales for operational handovers, documentation, and coordination

Required Skills & Qualifications

• 1–3 years of experience in finance/legal/admin operations in a startup or professional setting
• Bachelor’s degree in Commerce, Business Administration, Finance, or related field
• Hands-on experience using Tally (ERP 9 or Prime) and familiarity with accounting processes
• Proficiency in Excel, Google Sheets, Word, and basic documentation tools
• High attention to detail, time management, and follow-through
• Strong communication skills and comfort dealing with external vendors, CAs, and legal advisors
• Prior exposure to MCA filings, investor relations, or startup processes is a plus

What You’ll Get

• A chance to work at the core of one of India’s most ambitious GenAI startups
• Close access to founders and leadership, and exposure to multi-disciplinary business ops
• Strong learning curve across finance, legal, compliance, and startup fundraising
• Competitive salary and performance-driven growth opportunities
• Ownership of company-wide processes and the opportunity to grow into a leadership ops role

If you are a reliable, process-driven operations professional looking for exposure to core startup functions and ownership from Day 1—we’d love to have you at Darwix AI.