Virginia Union University (VUU) is a distinguished private institution founded in 1865 that proudly upholds a legacy of academic excellence and community engagement. With a historic 86-acre campus, it offers a dynamic and nurturing environment for its 1,568 undergraduate and graduate students. Virginia Union University is recognized in the 2024 edition of U.S. News & World Report, holding a prestigious position as #39 among Historically Black Colleges and Universities.

VUU provides a robust array of academic programs, including 35 Bachelor's, 11 Master's, and one Doctoral degree. Virginia Union University remains steadfast in its commitment to offering accessible, high-quality education, instilling a sense of assurance and confidence in its students. It fosters a vibrant intellectual community dedicated to the holistic development of future leaders.

Five fundamental principles (core values) guide Virginia Union University. Each principle is essential to our ability to provide a Best-In-Class educational experience for students, faculty, and staff. These principles help our community understand the right path to fulfilling our institution's mission. The principles are Innovation, Spiritual Formation, Integrity, Diversity & Inclusion, and Excellence.

The Presidential Executive Administrative Assistant provides high-level administrative, logistical, and operational support to the President of the university. This role requires professionalism, discretion, flexibility, and exceptional organizational and communication skills. The Assistant manages complex scheduling, oversees travel arrangements, coordinates official engagements, and ensures seamless day-to-day operations of the Office of the President. This position also serves as a liaison between the President and internal/external stakeholders and may assist with high-level hospitality, chauffeuring, and personal executive needs.

Responsibilities

• Maintain the President’s calendar, prioritizing and coordinating meetings, appointments, and events with internal departments, board members, external partners, and dignitaries.
• Manage time-sensitive requests, ensure timely follow-up, and proactively prepare daily schedules, briefings, and background materials.
• Plan and coordinate all aspects of the President’s travel, including booking transportation, hotels, flights, chauffeurs, and preparing detailed itineraries.
• Oversee meal planning for travel and on-campus events; coordinate with catering vendors or restaurants as needed.
• Assist the President on-site or during travel to ensure timely arrivals, logistics flow, and executive-level service delivery.
• Serve as a trusted point of contact for the Office of the President, exercising discretion in handling confidential information and correspondence.
• Draft, proofread, and manage high-level communication, including emails, memoranda, and reports.
• Interface with senior leadership, faculty, staff, and external stakeholders with diplomacy and professionalism.
• Coordinate transportation or serve as a driver/chauffeur for the President as needed.
• Provide concierge-level support for hosting guests, including scheduling meals, securing accommodations, and managing guest experiences.
• Anticipate and fulfill personal and professional needs that support the President’s efficiency and success.
• Maintain organized records, files, expense reports, and office supplies.
• Support coordination of special projects and presidential initiatives as assigned.
• Serve as the primary point of contact for the President’s office in the absence of the President.
  
  

Education

• Bachelor’s degree preferred; Associate’s degree with significant executive support experience considered.
• Minimum of 5–7 years of experience supporting C-level or executive leadership, preferably in a university or nonprofit environment.
• Must be willing and able to work in all weather conditions, including during weekends and holidays, as required.
• Must be able to lift 10 pounds.
  
  

Application Process

Candidates are required to submit their resume, four professional references and a cover letter. The application review will begin immediately and continue until the position is filled. A background investigation and reference check will be required prior to employment. For any questions or concerns, please contact [email protected] .

Equal Opportunity Employer

Virginia Union University is an Equal Opportunity Employer. We consider qualified applicants without regard to race, color, religion, sex, national origin, sexual orientation, disability, gender identity, protected veteran status, or other protected class.

For more information about Virginia Union University, visit VUU About Page .