Our client, a high-profile global law firm is acively seeking an experienced, detail-oriented Legal Practice Assistant to support their growing Litigation practice. The LPA will be responsible for providing case management and administrative support to assigned attorneys. The ideal candidate will have extensive litigation experience, a working knowledge of the federal, state and county court systems and be proficient with the Microsoft Office suite, including strong Microsoft Word skills.

Key Responsibilities

• Prepare, proofread and process complex legal documents, including editing, redlining and creating tables of authorities and contents
• E-file with CA, federal and appellate courts and agencies, ensuring appropriate and relevant court rules and procedures are followed while meeting deadlines
• Coordinate with the Firm’s Docketing team to manage court and discovery deadlines and other important dates
• Prepare new client/matter intake forms, engagement letters and conflict checks while coordinating with other internal departments
• Process and monitor expense reports/reimbursements, vendor bills and check requests
• Oversee the billing process, including proofreading, editing and releasing both time entries and prebills and submitting invoices
• Maintain case management of client files adhering to the Firm’s Information Governance policies and administrative best practices
• Manage calendar, travel and support logistics for meetings, depositions, mediations, arbitrations and trials, including venue arrangements and necessary services (e.g., catering, technology, court reporters)
• Delegate tasks to Legal Admin Support team, as appropriate
• Support other legal support services department projects and initiatives as needed, including providing back-up support to other legal secretaries

Experience & Qualifications:

• A bachelor’s degree
• A minimum of five (5) years of litigation experience directly supporting fast-paced litigation practice is required
• Recent experience and strong working knowledge of legal terminology, legal and court proceedings, including state and federal court filing processes/systems
• Extensive experience in formatting complex, multi-paged documents, such as pleadings, briefs, tables of contents, tables of authorities and appellate briefs
• Experience supporting multiple attorneys simultaneously
• Strong ability to multi-task, prioritize work and communicate workload challenges to attorneys and/or administrative manager
• Advanced knowledge of Microsoft Office and various legal software applications
• Experience with timekeeping and billing software
• Superior communication and interpersonal skills, enabling credible and diplomatic interactions with all levels of the Firm and clients and effective collaboration
• Exceptional organizational, grammar, spelling and proofreading skills to support fast-paced administrative responsibilities

The successful candidate must be proactive, customer service oriented, energetic and reliable.

This position is fully onsite - 5 days a week - 35-hour week. Close to Caltrain in the heart of Palo Alto.

Qualified candidates who meet the above requirements should kindly submit their resumes as a word or pdf attachment to Katherine Eskandanian-Yee: [email protected]

We thank you for your interest and wish you much success in your search. For more information on us, please visit www.advisorey.com