RESPONSIBILITIES

Payroll:

• Employee Data Management: Maintain and update employee records in the UKG system, including addresses, earnings, absences, and termination details. Add newly hired employees to Microsoft D365 for ERP access.
• Payroll Processing: Process weekly payroll, including data entry of hours, special pay, deductions, and transmission to the payroll processing company. Manage child support, garnishments, and employee information changes. Process the weekly 401(k) file.
• Reporting & Compliance: Compile and prepare weekly, monthly, and annual payroll reports, including year-end W-2 processing and census reporting. Prepare weekly and monthly accounting entries for the Finance Team. Report on attendance.
• Records & Audits: Maintain payroll records, ensure compliance with reporting requirements, and internal and external auditors. Facilitate requests for authorized third parties, such as credit bureaus and finance companies.

Benefits:

• Open Enrollment & Employee Communication: Send notifications, guide employees through the enrollment process, and address questions regarding eligibility, benefits, and company policies.
• Employee Support: Explain company personnel policies, benefits, and procedures, ensuring employees understand their options and requirements.
• Benefits Management: Administer health, dental, vision, disability, life insurance, Flexible Spending Plans (FSA), Health Savings Accounts (HSA), COBRA, 401(k) programs and 1095 distribution.
• 401(k) Audits: Serve as the primary contact for the 401(k) plan, managing the annual audit process from start to finish.
• Enrollment Tracking & Deadlines: Maintain a calendar for benefit enrollment deadlines, ensuring timely processing of employee elections.
• Leave Administration: Oversee disability and Family and Medical Leave Act (FMLA) processes, ensuring compliance and employee support.

Human Resources – General:

• Front Desk & Reception Support: Provide rotational coverage for the front desk and phones (~1.5–2 hours per week) and serve as backup for the receptionist as needed.
• Employee Support & Communication: Respond to employee inquiries accurately and timely, collaborating with HR and Accounting when necessary. Maintain a professional and friendly work environment.
• Records & Compliance: Organize and file payroll and benefits paperwork, ensuring compliance with federal and state labor laws, including Law 262 (internal controls). Assist in maintaining labor law postings and internal audits.
• Collaboration & Problem-Solving: Work closely with Accounting and IT teams, contributing to process improvements and creative solutions for internal employee needs.
• Regulatory & Audit Support: Assist with internal and external audits, non-financial reporting, and 401(k) anti-discrimination and plan testing.
• Process Improvement & Change Management: Participate in continuous improvement initiatives and policy enhancements to increase efficiency and organizational value.
• Branch Office Support: Occasionally travel to branch offices to support HR initiatives and compliance efforts.
• Petty Cash Management: Oversee petty cash transactions in coordination with accounting.
• Other Duties: Perform additional HR-related tasks as assigned to support departmental and organizational needs.

EDUCATION/EXPERIENCE

A well-qualified candidate for this position must have a minimum of 3+ years of experience in a Payroll and Benefits role that included processing of payroll, timecards, benefits, new hires and terminations in a HR Information System - preferably in a job shop or other manufacturing environment. Ideally, experience should have been gained in companies with 200-300 employees and branch locations in more than 5 states. Basic HR and payroll process knowledge and understanding of internal controls (confidentiality, GL coding, 4-eyes controls, and controls around timecards and payroll runs). Ideally, background will include:

• Bachelor’s Degree in Human Resources or 5 years related experience in HR including processing payroll and managing benefit programs required. Additional experience in in EHS preferred.
• 3+ years related experience highly desired. Experience in UKG preferred.
• Ability and desire to interact with employees at all levels including operations, administration, executives, and branches. 
• Strong focus on the quality of our employee relationships
• Experience with Payroll and Benefits systems required
• Possess excellent computer skills with Microsoft Excel and Outlook.
• Ability to perform computations and basic math with reasonable speed and accuracy.
• Familiarity with administrative practices, office procedures, and copier equipment.
• Ability to perform computations with reasonable speed and accuracy. 
• Confidentiality is required
• Other duties as assigned.

SKILLS & ABILITIES

• Self-starter, highly motivated, requiring minimal direct supervision
• Strong communication and solid decision making skills
• Ability to determine the appropriate level of urgency to address critical issues
• Ability to prioritize tasks and manage time effectively
• Solid analytical skills
• Strong organizational and detail oriented skills
• Excellent written, verbal skills, along with the ability to communicate professionally with people at all levels of the organization and external contacts
• Possess excellent computer skills including in HRIS and Microsoft Word, Excel and Outlook.