Our client, a multinational law firm, is seeking a US Patent Specialist to join their team!

About the Role – US Patent Specialist

This role provides advanced administrative support for patent prosecution, focusing on U.S. patent matters. This role involves managing client portfolios, handling USPTO filings, tracking deadlines, and ensuring high-quality service and satisfaction for assigned clients.

Key Responsibilities:

• Manage all administrative aspects of U.S. patent prosecution for assigned clients using in-depth knowledge of USPTO processes.
• Build and maintain strong client relationships to anticipate and meet client needs.
• Maintain manual and electronic dockets; track and communicate deadlines to attorneys and coordinate with the docketing team.
• Prepare and file accurate USPTO documents, such as Information Disclosure Statements, in line with official rules and firm protocols.
• Process incoming mail and USPTO correspondence; report updates to clients and maintain electronic records.
• Follow client-specific guidelines and preferences in all tasks.
• Respond to client inquiries and provide updates on patent portfolios.
• Stay current with U.S. patent regulations, including 37 C.F.R. and MPEP.
• Support team members by handling overflow work and mentoring junior staff.
• Assist with administrative tasks such as client onboarding/offboarding, fee submissions, and special projects.

About You

• A bachelor’s degree or prior experience in patent law is preferred, with 2–3 years of progressive experience in patent prosecution required.
• Skilled at managing tasks independently from start to finish, with minimal guidance.
• Possess in-depth knowledge of USPTO procedures, including familiarity with the 37 C.F.R., MPEP, and tools like Patent Center and Assignment Center.
• Demonstrate exceptional accuracy and attention to detail, with strong proofreading skills to ensure error-free work.
• Committed to delivering outstanding client service, both internally and externally.
• Strong written and verbal communication skills, along with solid grammar and math abilities.
• Highly organized and able to prioritize under pressure and meet tight deadlines.
• Approaches challenges with professionalism and knows when to escalate concerns.
• Technically adept, with proficiency in relevant tools (e.g., docketing systems, virtual file management) and the ability to learn new software quickly.
• Flexible and available for overtime, as needed, to support workflow demands.

The Phoenix Group Advisors is an equal opportunity employer. We are committed to creating a diverse and inclusive workplace and prohibit discrimination and harassment of any kind based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. We strive to attract talented individuals from all backgrounds and provide equal employment opportunities to all employees and applicants for employment.