Job Posting: Part-Time Administrative Assistant

Location: The Harker School, San Jose, CA

Schedule: Part-time, year-round (25–28 hours/week, flexible schedule)

Compensation: $25.00–$30.00 per hour, commensurate with experience and qualifications

Position Summary

The Harker School is seeking a detail-oriented and proactive Administrative Assistant to support the Human Resources department. This part-time role is essential in maintaining organized systems, supporting employee onboarding, and contributing to the smooth operation of day-to-day HR functions such as benefits tracking, training coordination, and file management.

The ideal candidate will be organized, tech-savvy, and possess a collaborative mindset that thrives in a dynamic school environment.

Key Responsibilities

Administrative & File Management

• Process weekly invoices and vendor payments
• Reserve space for training sessions and meetings
• Maintain and organize confidential digital employee files
• Archive outdated documents per retention guidelines
  
  

Onboarding & Employee Support

• Assist new employees with the HRIS system
• Process HR-related reimbursements
• Serve as a backup for fingerprinting support (livescan certification required)
  
  

Compliance & Training

• Coordinate and book training classes
• Monitor and support training compliance tracking
  
  

Benefits Administration

• Assist with benefit enrollments and open enrollment events
• Prepare and distribute benefit materials
• Reconcile monthly benefit invoices
  
  

General HR Support

• Provide administrative support for audits, reports, and special projects
• Support seasonal HR initiatives and school events
  
  

Qualifications

Education

• High school diploma or equivalent required
  
  

Experience

• Minimum 2 years in an administrative support role
• Experience with document and file management
• Prior experience in a school, nonprofit, or small office preferred
  
  

Technical Skills

• Proficiency in Microsoft Office Suite
• Familiarity with digital/cloud-based filing systems (e.g., Dynafile)
  
  

Soft Skills

• Exceptional attention to detail and organization
• Strong communication skills (written and verbal)
• Proven discretion with confidential information
• Friendly, professional, and service-oriented demeanor
• Ability to manage time effectively and adapt to occasional interruptions
• Spanish language skills are a plus
  
  

Working Conditions

• Standard office environment within a school setting
• Year-round role with seasonal project peaks
• Occasional light lifting (e.g., supplies or file boxes)
  
  

Note: This role requires strict confidentiality, professionalism, and integrity in handling sensitive employee information.

About The Harker School

The Harker School is a premier K–12 independent college preparatory school in San Jose, CA. Our team is committed to fostering a supportive, inclusive, and collaborative workplace that reflects the vibrant community we serve.