Position: Part-Time Administrative Assistant - Accounting Support

Location: San Mateo, CA (Office-based)

Hours: 20 hours per week, Monday-Friday, 1:00 PM – 5:00 PM (flexible hours for the right candidate)

About Us:

We are a law firm located in Silicon Valley, renowned for our high-touch, quality-centric culture. Our team consists of talented, professional, and approachable individuals who are committed to solving problems and helping clients achieve bigger and better futures. We value a collaborative environment and offer flexibility, with many of our attorneys and staff working remotely. Our office in San Mateo is primarily focused on conference rooms and hotel office space.

Position Overview:

We are seeking a highly organized and self-motivated individual to join our team and support the accounting department, as well as our attorneys. This part-time role requires someone who can work independently and handle a variety of administrative tasks with attention to detail and a positive, can-do attitude.

Key Responsibilities:

• Mail and Package Handling: Receive and log all incoming mail and packages, scan, and distribute mail to attorneys and staff as needed.
• Reception and Visitor Support: Assist with reception duties and provide support to visitors when they arrive.
• Accounting Support: Assist with Accounts Payable and Accounts Receivable tasks and act as a backup as needed.
• Conflict Checks: Perform conflict checks for new clients and matters to ensure compliance.
• Client Communication: Communicate with clients as needed, providing excellent service and support.
• Cloud Storage Management: Upload information to cloud storage, ensuring files are properly organized.
• Invoicing and Collections: Send out client invoices, generate and send out reminder letters, and past due notices in a timely manner.

Qualifications:

• College degree required.
• 3-5 years of accounting experience (collection and/or legal billing experience is a plus).
• Strong communication skills, both written and verbal.
• U.S. citizenship required (subject to background check).
• Detail-oriented and capable of managing multiple tasks.
• Ability to work independently and demonstrate initiative.
• Proficient with cloud-based file storage systems and basic office software.

Why Join Us:

At our firm, we value professionalism, respect, and caring, both within our team and in our relationships with clients. You will work in a collaborative, flexible, and supportive environment where your contributions directly impact the success of our clients and our team.

If you're someone who thrives in a dynamic setting and is passionate about delivering exceptional service, we encourage you to apply.

Salary range: $35 to $45/hour DOE