Heritage Properties

Operations Manager

8 days ago

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Key Responsibilities:I. Project Management & Estimating

Coordinate building improvement projects from start to finish in collaboration with leadership and vendors.
Monitor project timelines, material needs, and labor budgets.
Conduct job site visits to assess progress, identify issues, and ensure quality standards.
Handle change orders and communicate scope adjustments with vendors and leadership.
Source and schedule vendor estimates; prepare and release estimates based on defined scopes.
Track labor and material usage for time-and-materials and flat-rate jobs.

II. Vendor and Material Coordination

Order materials, parts, and appliances; schedule deliveries and manage lead times.
Ensure vendors have necessary access and documentation to complete their work.
Address quality concerns and source alternate vendors when needed.
Coordinate inspections and permit applications, including dumpster services and city compliance items.

III. Administrative & Financial Oversight

Review and release invoices for project work; consolidate labor and material costs as needed.
Collaborate with accounting to process Accounts Receivable and Accounts Payable.
Assist in resolution of client invoice inquiries or warranty work.
Maintain accurate records in QuickBooks Online for vendors, properties, and employees.

Preferred Qualifications:

3+ years experience in project coordination, construction administration, or facilities operations.
Strong working knowledge of project lifecycles, cost tracking, and vendor communication.
Proficiency with QuickBooks Online, Google Workspace, and project scheduling tools.
High attention to detail and ability to manage competing priorities across multiple active projects.
Clear, professional communication style with both internal staff and external vendors.