A family investment office is seeking an Operations Manager to join the team supporting the office’s philanthropic and for-profit entities. The ideal candidate will have hands-on experience in a similar role juggling multiple priorities while consistently delivering high-quality work.

Salary: Up to 120k base + bonus

Location: New York, NY (4 days/week)

Responsibilities:

• Maintain accurate records by filing, scanning, organizing and archiving documents.
• Assist in assembling and filing tax returns and other documents, ensuring all deadlines are met.
• Coordinate meetings and schedules by handling logistics, room bookings, and calendar management.
• Enter vendor invoices into accounting software and maintain proper documentation.
• Serve as the primary contact with building management to address office maintenance and facilities issues.
• Manage day-to-day office operations in conjunction with other administrative personnel.
• Provide administrative support for special projects and perform additional duties as assigned.

Requirements:

• Demonstrated ability to exercise sound professional judgment with objectivity, integrity and humility
• Exceptional attention to detail and strong organizational skills
• Proven track record of taking personal responsibility for the quality and timeliness of work
• Proficiency with a variety of office technologies, including computer/printer hardware, software, and video conferencing systems
• Excellent written and verbal communication skills
• Capacity to handle sensitive or confidential information with discretion and integrity
• Bachelor’s degree or equivalent experience required