About the Company

Far Post Media (FPM) is a dynamic and influential global public relations firm specializing in issue advocacy and strategic communication. At FPM, our mission is to amplify voices and drive impactful positive change. With a proven track record of shaping public opinion, we leverage our deep understanding of the media landscape to deliver meaningful results for every campaign. We take pride in our ability to help clients better understand evolving communications, integrate emerging media platforms, implement effective messaging strategies and increase digital engagement. Our team of seasoned professionals approaches each opportunity thoughtfully and collaboratively and is dedicated to creating tailored strategies that resonate with diverse audiences to increase engagement and achieve successful outcomes. Based in the Washington, DC Metro area, we proudly serve clients worldwide. 

About the Team

At Far Post Media, our team is the heart of our success. We are skilled experts with extensive global experience in developing and managing comprehensive and impactful strategic communications programs to achieve specific objectives such as increasing share of voice, enhancing reputation, and mobilizing grassroots efforts. Our approach prioritizes nimble, adaptive strategies while working seamlessly with a diverse range of partners, from grassroots organizations to global enterprises. Each team member brings a unique set of skills and a relentless drive to amplify voices and create meaningful change. Together, we navigate the complexities of issue advocacy with creativity, dedication, and an unwavering commitment to solving complex communications challenges and achieving client objectives. 

About the Role

The firm is seeking a highly organized, professional, and proactive Operations Manager to support our growing team and contribute to our success. This role will report directly to the CEO and will provide high-level administrative support to the CEO and other Executive members. The Operations Manager should be creative and enjoy working within an entrepreneurial environment. The ideal individual will be able to exercise sound judgment in diverse situations, with strong written and verbal communication, administrative and organizational skills, and the ability to maintain a realistic balance among multiple priorities. 

RESPONSIBILITIES:

Finance & Accounting:

• Safeguard financial information by completing database backups
• Keep track of all financial transactions by accurately recording them
• Perform bank reconciliations to ensure accuracy
• Employ Sage, QuickBooks or similar software for managing and processing financial data
• Regularly reconcile accounts payable and receivable
• Take charge of data entry task related to bookkeeping
• Manage payroll operations ensuring accuracy and timeliness
• Oversee the month-end close process
• Reconcile timecards and submit payroll
• Send and manage vendor invoices via Sage, QuickBooks or similar software
• Enter external payments to partners/vendors in internal accounting tools
• Liaise with the accountant on monthly expenses and credit card reconciliations of employees

Human Resources

• Onboard new employees
• Manage time off policies and calendar for full-time staff
• Assist with talent acquisition by reviewing job descriptions and screening candidates
• Support development and maintenance of compliance documents
• Maintain and and optimize filing systems

Project Management

• Run weekly, monthly and quarterly revenue reports
• Review project management boards to ensure on-time completion
• Lead or assist in special projects
• Document team meetings (meeting minutes and follow up actions)
• Serve as communications hub and liaise with internal and external stakeholders

QUALIFICATIONS:

• Minimum 5 years of demonstrated experience in a prior Operations Manager role or similar position
• Proven track record in Bookkeeping, maintaining accurate and complete financial records.
• Strong experience with Sage, QuickBooks or similar software
• Possess strong skills in Account Reconciliation, ensuring all financial transactions are accurate and up-to-date
• Have a solid understanding and experience with Accounts Payable (AP) procedures , including invoice processing and payment
• Proficient in handling Accounts Receivable (AR), including invoicing, collections, and revenue recognition.
• Proven experience in overseeing and managing human resources functions, including talent acquisition, employee relations, benefits administration, and compliance
• Demonstrated ability to drive organizational success.
• Proven track record of strong business acumen along with the development and management of an effective, engaging corporate culture
• Excellent client relationship skills and experience giving counsel to leadership executives
• Forward thinking individual who can “see around the corner” to anticipating client needs
• Demonstrated excellence in both strategic and tactical skills; a successful candidate will possess the ability to seamlessly transition from hands-on execution to high-level strategic planning, ensuring a balanced approach without losing sight of overarching objectives.
• Excellent written and oral organization skills that showcases your ability to synthesize information into a digestible team format with clear next steps
• Strong scheduling and time management skills; possesses the ability to manage multiple deadlines simultaneously
• Strong collaboration skills with a project management approach

APPLICATION PROCESS:

• Please submit a resume and cover letter outline qualifications and interested in the position by May 18, 2025. Applications are reviewed on a rolling basis and a company representative will contact you with next steps if you are selected for a preliminary interview.