Operations Manager 

Position Description 

WHO WE ARE 

Public Charter Schools of New Mexico (PCSNM) is the state’s membership organization for charter schools.  The organization advocates for the needs of New Mexico’s public charter schools with the State Legislature, the Public Education Department and other entities that impact our schools, and works to provide relevant professional development and collaboration for their member schools.  

THE SEARCH 

PCSNM seeks a full-time Operations Manager to play a key role on the PCSNM team, to help support the team and operations of our organization and maximize our impact.  The Operations Manager provides the first line of communication with member schools, serving as a key member of the finance team, managing records and coordinating staff. 

KEY RESPONSIBILITIES  

The PCSNM Operations Manager will oversee the operations of PCSNM with an eye toward efficiency.  The Operations Manager will provide support in the organization’s administration and finances, contract and grant management, human resources administration, event coordination and logistics, and communication. 

ADMINISTRATIVE AND FINANCIAL SUPPORT 

• Conduct financial transactions in accordance with applicable laws and internal policies. 
• Oversee proper internal controls for the expenditure of over $2 million in funds annually. 
• Manage IRS Form 990 submissions, annual audit processes, and other required financial reports. 
• Maintain accurate records and files, both physical and digital. 
• Assist with managing the PCSNM budget and tracking expenses.  
• Process invoices, purchase orders, and other financial transactions. 
• Assist with human resource administration, such as onboarding and employee benefits management. 
• Assist with expenses and tracking related to Governing Board trainings 

CONTRACT AND GRANT MANAGEMENT 

• Finalizing contract language for signature based on PCSNM objectives. 
• Coordinate and track deliverables for contractual agreements. 
• Monitor and document grant deliverables and draft grant reports. 

HUMAN RESOURCES 

• Manage staff benefit programming. 
• Implement and Update personnel manual. 
• Provide onboarding and offboarding to new and exiting employees. 

EVENT AND MEETING COORDINATION 

• Plan, coordinate, and execute event communication and registration for attendees and sponsors/vendors. 
• Manage event logistics, including venue selection, catering, and AV equipment needs. 
• Prepare event agendas and materials for PCSNM board meetings. 

COMMUNICATION AND OUTREACH 

• Maintain effective communication with the office and with external stakeholders. 
• Draft professional letters, emails, and other communications with appropriate audiences. 

EXPERIENCE AND QUALIFICATIONS 

Ideal candidates will possess the following characteristics:  

• Experience with charter schools as an employee, parent or student  
• Experience with basic Quickbooks functions 
• Proficiency with Microsoft Office Suite (Word, Outlook, PowerPoint, Excel) 
• Highly organized with attention to detail 
• Knowledge of basic financial controls 
• Knowledge of basic Human Resources management 
• High expectations and a focus on results 
• Ability to work independently as a highly organized self-starter 
• Strong project manager with the ability to pay attention to detail and execute on multiple projects  
• Excellent oral and written communication skills 
• Ability to build relationships and effectively work with a wide range of people in a fast-paced environment 
• Flexibility and adaptability to changing priorities. 

EQUAL OPPORTUNITY 

We believe it is critical for leaders to reflect on the communities that they serve and that diversity across multiple dimensions enables us to achieve our mission of transforming lives and communities through public education. We don’t just accept difference – we celebrate it, support it, and thrive on it for the benefit of our staff, member schools, and the broader community. PCSNM is proud to be an equal opportunity workplace. We seek and welcome a diverse pool of candidates in this search. 

COMPENSATION 

Pay range for the position is $65k - $80k annual salary 

START DATE 

As soon as possible. 

APPLICATION PROCEDURE 

Candidates for the Operations Manager position should submit a resume and letter of interest for the search committee’s consideration. PCSNM will begin immediately to review candidates and their qualifications and continue until the position is filled. To apply, please submit a letter of interest and a current resume to Matthew Pahl, Executive Director at [email protected].