The HR Executive role requires an individual to support the HR functions in the company with the below scope of work. Candidate will be reporting to HR Manager Singapore & Japan, whom is located in Singapore

Responsibilities:

Recruitment, Onboarding & Offboarding

• Maintain Head Count Requisition Form and update closure.
• Manage full cycle of recruitment and selection, including pre-screening, arranging interviews and onboarding procedures
• Complete pre-onboarding per SPS and Client’s onboarding standards.
• Perform reference checks for candidates.
• Initiate background checks to all new staffs in accordance to SPS and client’s requirements.
• Collect NDAs and company documents to be signed by staffs
• Responsible for all work pass applications and renewals process
• Attend to employee queries with regards to their benefits and remuneration at best effort basis
• Responsible for offboarding and employee exits

Training

• Trigger induction training for new employees and annual refresher’s training
• Administer external training related matters including coordination, course registration, update and maintain training records

Employee Engagement and Satisfaction

• Provide support to the Staff Engagement Committee – Festive Celebrations, Team Building, Monthly get-togethers for HQ Staff, Quarterly Staff Award, Annual Dinner, and Long Service Award Presentations.
• Facilitate Engagement surveys annually (results are generated by external vendor)
• Maintain Life&News pitch.

Office Management

• Be the point of contact for any office matter with shared office.
• Maintain and organize administrative documents and records.
• Prepare and post internal communications as needed.

Revenue/Expense Management

• Assist in the procurement of vendors and services when required both for SPS JAPAN itself and client service contracts. Raise requisitions, support contract management, and prepare purchase orders. Send supplier invoices to Finance at timely manner.
• Assist client web-system for supplier registration and invoicing.
• Verify staff expenses via the expense claim system.

Other Tasks:

• Assist HR Manager Singapore & Japan with HR documentations and policies implementation including localization
• Handle queries on HR related matters from employees
• Submission of monthly HR Reports
• Perform mailroom/reception/service desk duties as required to cover client operation

Other ad-hoc duties as assigned by HR Manager Singapore & Japan

• Future scope of work may include following tasks until Japan entity reaches certain point when HR and Finance functions are fully insourced and both HR and Finance have dedicated resources.

Payroll Administration:

• Close monthly time attendance data and process monthly payroll and generate report or liaise with Payroll supplier
• Verify and process claims for above employees
• Liaise with Finance/Finance supplier on the payroll submission matters

Project Management:

• Supplier selection and prepare approval document

Qualifications:

• The ideal candidate will display the following knowledge, skills and qualities:
• Diploma in Human Resources or relevant qualifications
• Minimum 2 years of work experience in a HR Generalist role
• Native in Japanese, proficient in English
• Competent use of Microsoft Office: Excel, Word, PowerPoint, web-based system
• Nice to Have: Experience for Talent Acquisition, HRBP, HR Operation, and Procurement Admin. Social and Labor consultant
• Able to work independently with minimum supervision
• Ability to work under stress, multi-tasking and adaptability. Able to prioritize and meet tight deadlines
• Highly motivated, team-player and resourceful
• Ability to work with ambiguity
• Be able to work accurately even under pressure, paying attention to detail and ensure tasks are completed on time

Location: SPS JAPAN K.K.

Toranomon Hills Business Tower 15F

1-Chome-17-1, Toranomon, Minato City, Tokyo 105-6415, Japan

What are you waiting for? Join our international team today!

SPS is a leading technology-driven business transformation company. With our innovative Enterprise Workplace Solutions, we empower organizations to adopt hybrid work concepts to enhance productivity and flexibility. Our Technology Business Solutions bring together cutting-edge technology, deep vertical process expertise, and a diverse global workforce to support clients in their digital transformation journey and efficiently tackle their most complex challenges. Headquartered in Zurich, Switzerland, SPS operates in more than 20 countries and focuses on clients in banking, insurance and health. SPS has more than 8,500 employees and is recognized with a world-class NPS by its global client base. We act with precision, connect people to the right information, and turn data into insights for better outcomes. Discover how our dedicated team at SPS makes an impact that matters by visiting www.spsglobal.com.

1. Great Benefits:

- Competitive and performance-oriented remuneration system

- On-going training and development plan

- Promotion & bonus opportunities

- Private medical care for you and your family,

- Professional and challenging working environment.

2. Advance your career:

- We provide you with support to sharpen your skills and knowledge for further steps in your career path

- Opportunities to learn and grow through different types of training: Talent Development program, Succession planning as well as promotions or transfers.

3. Break your limits:

The innovation is a key value of SPS Vietnam. Joining our team, you are encouraged to think out of the box, cross your boundaries and improve yourself in our continuous improvement process during daily business operation.

4. Go Global:

The moment you join SPS Vietnam is the moment you take the chance to extend your horizon. You will work, cooperate and exchange your creative ideas with 7,500 employees of SPS. Our customers, which are 20% of Fortune 100, are located from around the world.