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Title: Onboarding Coordinator (I-9) - Hybrid

Mandatory skills:

operations,

I-9, Form I-9, Workday,

Service Now,

case management system,

PC, spreadsheet, database software,

project management, service delivery, operations delivery,

HR, Human Resource, HR process, HR administration, HRIS,

process management, employment authorization, document management, data entry,

analytical, communication, collaboration, problem resolution, audit, reporting

Description:

Position Summary:

The I-9 Coordinator is responsible for supporting client s Human Resources Shared Services Employment Authorization Onboarding function.

On a daily basis, the coordinator will review applicable reports and systems to ensure potential new hires and internal colleagues are being managed through required processes to become a successful client new hire.

Duties:

Assist applicants in completing Form I-9 documentation within Workday

Triage Service Now case management system as it relates to I-9 questions

Support I-9 Reporting.

Support New Hire Form Completion (including audit checks)

Responsible for Case Management Resolution

Required Qualifications:

1+ years of operations experience

Preferred Qualifications:

Excellent client service skills.

Excellent PC skills, including extensive knowledge of spreadsheet and database software

Excellent analytical skills, communication skills, and the ability to work independently and as a team player.

Proven ability to perform well and with a high degree of accuracy under tight deadlines

Ability to prioritize and manage projects utilizing standard project management methodologies.

Must have service and operations delivery experience.

Comprehensive knowledge of HR processes and administration

Education

Verifiable High School diploma or GED required;

Notes:

M-F 8:30am-4:30pm EST

Hybrid positions - 2 days at home (Mon & Fri), 3 days in Office (Tues-Thurs)

VIVA USA is an equal opportunity employer and is committed to maintaining a professional working environment that is free from discrimination and unlawful harassment. The Management, contractors, and staff of VIVA USA shall respect others without regard to race, sex, religion, age, color, creed, national or ethnic origin, physical, mental or sensory disability, marital status, sexual orientation, or status as a Vietnam-era, recently separated veteran, Active war time or campaign badge veteran, Armed forces service medal veteran, or disabled veteran. Please contact us at for any complaints, comments and suggestions.

Contact Details :

VIVA USA INC.

3601 Algonquin Road, Suite 425

Rolling Meadows, IL 60008