Position Requirement: Experience in construction, preferably public works with emphasis on support to project management team. Seeking a detailed and organized professional with previous office administration experience. Will report directly to Project Manager with secondary reporting requirement to the Business Manager. This is a 6-month temporary position based in-office in Irvine, CA, with a strong likelihood of transitioning to full-time employment.

Skill Set Requirements:

· Active Team Player with positive attitude.

· Excellent communication skills with solid written skills.

· High level of computer proficiency.

· Excellent time management, problem solving and organizational skills

· Polished interpersonal skills, high energy and flexibility.

· Ability to make independent decisions and judgments regarding work priorities.

· Capable of working independently in a fast paced environment.

· Ability to juggle multiple tasks.

· Quick and competent learner.

· Highly motivated.

SOFTWARE: Vista: Accounting & Project Management System. Paperless Environment: Document Control, AP Invoice Management System. Time & Material Billing: NiceTouch. Microsoft One Drive, Microsoft Pro: Outlook, Word, Excel PowerPoint, Notes. Bluebeam 12. SmartBidNet.

Position Outline :

· Manage project office facilities.

· Cost Analysis, ensure low cost purchase and budget review.

· Processing, coordination and management of Accounts Payable for project.

· Processing, coordination and management of Payroll for project.

· Responsible for and provide support for Document Control for the project.

· Participate in all faucets of accounting and project management systems through Viewpoint Software.

· Participate in all faucets of paperless environment.

· Prepare, analyze, and transmit certified payroll and any “additional” reporting requirements per project and contract specifications.

· Monthly processing of project rental roll.

· Responsible for management of project insurance requirements with subcontractors and vendors.

· Coordination and processing of subcontractor application for progress payment.

· Co-ordinate and manage month end close with corporate office in order to provide timely and accurate reporting for project.

· Manage, maintain telephone systems and video conferencing, update telephone lists for project office. Provide reception when necessary.

· Coordinate Verizon, Sprint cell/radio use for project.

· Coordinate Wright Express Fuel and Maintenance cards for project.

· Reconcile vendor accounts as needed.

· Manage maintenance contracts for equipment, services and provide support as needed.

· Monitor, deal and negotiate for best rates with any suppliers for office equipment, supplies, items or services

· Stock and inventory control for office related equipment and products.

· Coordinate, manage and plan meetings when necessary for project.

· Participate in project’s efforts in mobilization and demobilization of project site as directed.

· Coordinate Weekly Staff Meeting.

· Applicable miscellaneous duties as required.

Hours: Determined by Project Manager / Project Engineer as project requirements can vary. Salary: Commensurate with background and experience.

Job Requirements

• Communicate project/portfolio manager requirements to project team

• Manage a portfolio of project and program management services (project analysis, project execution, project delivery, project governance and processes)

• Assisting with project/programme budget tracking

• Learned within project management teams

• Build the program/project management office (PMO)

• Lead enterprise project prioritization and governance processes

• Provide status reporting to project stakeholders

• Managing project timelines, project resources and project budgets

• Drive consistency across the project portfolio

• Create project plans and project schedules

• Facilitate effective project management governance and oversight

• Publish project status reports including financial status and performance of the overall project portfolio and maintain project portfolio performance dashboards and executive reporting

• Facilitating project status meetings - and communicating project status to key project stakeholders

• Implement a standard project management methodology

• Implementing program and project management delivery methods

• Ensuring the overall project delivery

• Build project management frameworks for all projects within program

• Direct project/program managers with business case development

• Provide governance around project portfolio data including initial data entry, project promotion, project status updates, and project closure

• Managing the project portfolios and project