Reporting to the HR Director and located at Bunzl’s Canadian Head Office, this diverse administrative position will be responsible for planning, organizing, and managing office operations and supporting the Divisional Executive team as needed.

Responsibilities

• Provide administrative support to the President and Divisional Executive Team as required
• Manage all office operations, including but not limited to office/facility maintenance, landlord liaison, stock office kitchen, washroom and stationery supplies, equipment, lunchroom maintenance (coffee, snacks, etc.), mail and courier service management and management of office key cards
• Ensure office is ready for visitors/guests at all times, boardrooms are neat and presentable
• Welcome guests, escort to meeting rooms; offer refreshments; notify staff of visitors’ arrival
• Support all in-house or off-site meetings, parties, and events as required, including planning, set up, take down
• Maintain company directories for all branches across Canada
• Manage travel arrangements and agendas for the President and Divisional Executive Team,, including reservations for flights, hotels, and rental cars, with a strong understanding of company guidelines.
• Coordinate and prepare for meetings hosted by the Executive Team, including preparing meeting materials, room set-up and food ordering if required
• Manage and promote a safe and welcoming work environment, including active participation on the JHSC.
• Populate and submit expense reports for the President and Divisional Executive Team as required
• Other Ad-Hoc responsibilities as required.
  
  

Human Resources Support

• Manage employee service awards program
• Partner with HR to coordinate internal communications and maintain proper internal distribution lists for communications
• Organize new hire monthly onboarding (in support of HR & Marketing) including being the primary liaison across all Canadian branches participating, for attendance tracking and welcome package distribution. Be the prime resource at Head Office to ensure new hires have the necessary tools and materials.
• Track and support employee Learning Management System to ensure compliance training completed
• Track and maintain Bunzl Canada’s Gift Registry reporting
• Other administrative and HR project support as required
  
  

Marketing Support

• Assemble kits for internal or external promotions
• Print and collate presentations if required
• Support RFP submissions with submission check list review, document organization etc.
• Mail merge of letters to customers or vendors related to moves
• Coordinate/support corporate sponsorship or community giving events such as Santa Clause Parade, food drives etc.
  
  

Requirements

• Post-secondary education in business administration, communications, or a combination of other education and related experience.
• Experience in office management and administrative support in a fast-paced corporate environment is an asset.
• Strong skills in Microsoft Office Word, Excel, PowerPoint, Outlook, SharePoint and Teams
• Enthusiastic and friendly, with a demonstrated client-service orientation and strong verbal and written communication skills
• Strong interpersonal skills, and organizational skills are required.
• Independent and self-directed with the capability to think outside the box with little direction.
• Ability to exercise tact and discretion when handling sensitive and confidential matters.
• Advanced verbal and written communications skills and ability to adapt style to various audiences.
• Possess strong problem-solving skills and be highly organized to set priorities, attend to details, work effectively under pressure to meet deadlines, and exercise initiative, resourcefulness, and judgment.
• Must be a highly motivated and energetic individual who enjoys the challenge of working in a dynamic, confidential, fast-paced environment
  
  

New career… new opportunities! What are YOU waiting for?

Bunzl Canada Inc. (bunzlcanada.ca) provides the cleaning and hygiene products, food and retail packaging, safety products and industrial supplies that keep over 45,000 Canadian businesses running, every day. We are one of the largest, most successful global companies in Canada with a long-standing track record of retaining, developing, and investing in our people.

Come showcase what you can do in a fast-moving, evolving company that provides competitive compensation, benefits, RRSP Match, Share Save (Stock) opportunities, performance incentives and career development opportunities. You’ll find the support, leadership, and workplace culture you need to achieve your full potential. When you are successful, we are successful! At Bunzl, we don’t just say our people are our greatest asset, we really mean it. Let’s talk about your future.

Interview guidance

Bunzl is an Equal Opportunity Employer committed to fostering an inclusive and accessible environment reflecting the diversity of the communities in which we operate. If requested, we will provide reasonable accommodation during the recruitment process for persons with disabilities.