Position Overview

Ultimate Staffing is actively seeking a dedicated Front Office Coordinator for a client in California. The Front Office Coordinator serves as the first point of contact for clients and visitors, providing essential administrative support to ensure the smooth operation of the front office. This role requires strong organizational and interpersonal skills to manage various tasks efficiently while creating a welcoming atmosphere.

Responsibilities

• Reception Duties: Greet and assist clients and visitors, directing them to the appropriate personnel and maintaining a positive first impression of the organization.
• Communication Management: Answer and route incoming calls, responding to inquiries and relaying messages accurately and promptly.
• Scheduling and Coordination: Manage appointments and meetings, coordinating schedules for staff and ensuring all necessary arrangements are in place.
• Administrative Support: Perform general administrative tasks such as filing, data entry, and maintaining office supplies, ensuring an organized and efficient workspace.
• Record Keeping: Maintain accurate records and documentation, ensuring confidentiality and compliance with company policies.
• Customer Service: Address client needs and concerns with professionalism and courtesy, providing exceptional service to enhance customer satisfaction.
  
  

Qualifications

• Strong organizational skills and attention to detail.
• Excellent verbal and written communication abilities.
• Must have experience with mail merging
• Proficiency in office software and equipment (e.g., Microsoft Office Suite, telephone systems).
• Ability to multitask and manage time effectively in a fast-paced environment.
• Previous experience in a front office or administrative role is preferred, but not mandatory.
  
  

Required Work Hours

Monday to Friday from 9:00 AM - 5:00 PM

Benefits

Enjoy a stable work environment with competitive pay.

Additional Details

Salary: $26.00 - $30.00 per hour

This role is vital for creating a positive experience for clients and supporting the overall efficiency of the office.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.