Position: Office Coordinator

Location: Downtown Toronto

Salary: $50,000

Job Type: Permanent

Our client, a professional services company, is seeking a highly organized and proactive Office Administrator to support the smooth and efficient operation of their office. The successful candidate will be responsible for managing day-to-day administrative tasks, coordinating internal workflows, and supporting staff to help maintain a productive and professional work environment.

Responsibilities:

- Answer and direct calls from the main phone line

- Manage incoming and outgoing mail

- Compile and distribute weekly reports to management

- Order office supplies and maintain inventory

- Schedule and coordinate monthly staff meetings

- Record and distribute meeting minutes

- Assist with onboarding new employees

- Review, approve, and submit vendor invoices; update vendor expense tracking documents

- Maintain Accounts Receivable spreadsheets

- Coordinate internal and external events in collaboration with the Marketing Director

Requirements:

- Strong organizational and time-management skills

- Proven ability to multitask in a fast-paced environment

- Self-motivated with the ability to work independently

- Strong computer skills with basic technical troubleshooting ability

- Excellent communication and interpersonal skills

- Prior experience in office administration considered an asset

If this sounds like you, please email your Word version resume to Angelica Stewart at [email protected].

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