A privately-owned tool manufacturer located in Irvine is looking to hire an Office Coordinator on a full time, direct hire basis. The Office Coordinator & Administrative Support Specialist’s primary function is to provide all front office support functions, assuring all clients are taken care of by greeting guests, directing customers to the correct and appropriate pickup areas and/or personnel, operating the company switchboard by answering and directing calls to the appropriate extensions, as well as coordinating meetings, maintaining inventory supplies of the office, and all general office duties such as filing, data entry, document control and organization. This position will also have to handle confidential information and maintain strict confidentiality of all information.

The Office Coordinator will be responsible for, but not limited to:

• Purchasing and sourcing office supplies and goods for all departments as requested.
• Sourcing and submitting new vendor requests and working with accounting in supporting basic office accounting duties.
• Operating and maintaining office equipment such as printers, phones, computers, scanners, etc.
• Utilizing our Envoy Front Office Virtual Desk, greet and direct all customers to the appropriate pick-up areas and/or personnel.
• Maintaining and operating the company switchboard through Ring Central to answer calls and direct customers to the correct personnel.
• Data entry through SAP for office orders.
• While working under the Human Resource Department, will be responsible for filing, document control and organization, assisting with company corporate events.
• Organizing, handling, and distributing company mail.
• Setting up tables and chairs for company events and meetings on occasion.
• Assigned additional duties as necessary.

Requirements:

• Minimum of 1- 2 years of relevant work experience (required).
• Must be fluent in written and spoken English to understand and comprehend our customer base, bilingual in Spanish is a plus.
• Must be an effective, enthusiastic communicator to function with all levels of staff and management.
• Must be able to maintain a professional, friendly, and corporate image at all times.
• Strong phone contact handling skills and active listening.
• Ability to multi-task, prioritize, and manage time effectively.
• Extremely detail-oriented, positive, and effective proven problem solver.
• At least 18 years of age and authorized to work in the US.
• High School Diploma/GED required.
• Must know and have worked with basic programs within Microsoft Office which include Word, Excel, and Outlook.
• Must be energetic, punctual, professional, and maintain strict confidentiality of office documentation and private company information.