Job Title: Office Coordinator

Location: Boston, MA

Employment Type: Full-time

Compensation: $75-85k/year

Job Summary

We are seeking a highly organized and proactive Office Coordinator to join our Boston office. This pivotal role supports day-to-day operations by managing HR-related tasks, billing and accounting functions, IT coordination, ordering supplies, and handling document scanning. The ideal candidate is detail-oriented, tech-savvy, and thrives in a fast-paced, multi-functional environment.

Key Responsibilities

Human Resources (HR) Support:

• Assist with onboarding and offboarding processes
• Maintain employee records and ensure compliance with HR policies
• Coordinate employee time-off tracking and benefits administration
• Support internal communications and employee engagement efforts
  
  

Billing And Accounting

• Assist with invoice processing and billing clients/vendors
• Support month-end closing and reconciliation tasks
• Track expenses and maintain accurate financial records
• Collaborate with the finance department on accounts payable/receivable
• Oversees overall billing department
  
  

IT Coordination

• Serve as the local point of contact for IT issues and troubleshooting
• Coordinate with external IT support providers when needed
• Manage office hardware inventory (laptops, printers, etc.)
• Set up new employee workstations and maintain software licenses
  
  

Office Administration

• Order and maintain office supplies
• Ensure office equipment is functioning properly and schedule maintenance
• Maintain organized and efficient digital and paper filing systems
• Perform document scanning and data entry as needed
  
  

Qualifications

• Associate’s or Bachelor’s degree preferred
• 2+ years of office administration or coordination experience
• Familiarity with HR, billing, and accounting processes
• Proficient with Microsoft Office Suite, Google Workspace, and accounting software (e.g., QuickBooks)
• Excellent organizational and multitasking abilities
• Strong interpersonal and communication skills
  
  

Working Conditions

• On-site position in a professional office environment
• Occasional lifting of office supplies or equipment (up to 25 lbs)