Posting Details
Posting Information
Posting Number SAECC4218 Advertised Title Office Associate Campus Location Main Campus (Memphis, TN) Position Number 012538 Category Staff (Hourly/Monthly) Department Art and Design Minimum Position Qualifications
High school diploma or equivalent and two (2) years of administrative office work experience.
Applicants must be authorized to work in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this time.
Special Conditions
The department is especially interested in candidates with higher education work experience.
Work Schedule
Monday – Friday
8:00 a.m. – 4:30 p.m.
Posting Date 05/19/2025 Closing Date 06/01/2025 Open Until Screening Begins No Hiring Range $16.00 per hour Full-Time/Part-Time Full-Time: Benefits Eligible Working Conditions
While performing the duties of this job, the employee is regularly required to sit; use hands to handle, or feel; and talk or hear. The employee frequently is required to stand, walk, and reach with hands and arms. The employee is occasionally required to stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision.
Additional Working Conditions Special Instructions to Applicants
All applications must be submitted online at workforum.memphis.edu.
Applicants must complete all applicable sections of the online application to be considered for a position. Please upload a cover letter, resume, and reference list after completing your application, if required by the system. Required work experience is based on full time hours. Part time work experience will be prorated as listed.
Candidates who are called for an interview must notify the Department of Human Resources in writing of any reasonable accommodation needed prior to the date of the interview.
Is this posting for UofM employees only? No Positions Supervised
N/A
Knowledge, Skills, And Abilities
Ability to communicate effectively both in writing and verbally with a diverse population of constituents.
Can effectively handle a variety of complex and difficult problems or tasks at once.
Consistently reliable and dependable.
Proficient in Microsoft Office.
Additional Position Information Benefits of Employment (Applies to full-time, non-police employees only)
Job Duties
Duties & Responsibilities
- Serves as a primary reference source for students by answering minor questions, processing permits upon advisor or administration request, and addressing other academic-related inquiries while ensuring necessary follow-up is performed.
- Responsible for opening and closing the Administrative Office and galleries daily. Maintains bulletin boards and digital monitors and is responsible maintaining the cleanliness and organization of common areas.
- Welcomes visitors to the Department of Art and Design with a friendly and positive attitude, responds to department emails and phone calls/voicemails, and manages department mail professionally.
- Uses the University’s online ordering system and purchase card to place supply orders and assists with invoice documentation and receipting. Accepts deliveries for the department, verify accuracy of order and communicate receipt of order to appropriate individuals. Communicates with vendors to collect pertinent information for payments, awards or services.
- Oversees all aspects of key inventory.
Duties & Responsibilities
- Responsible for reporting maintenance issues and following up on unresolved open work orders for completion
- Maintains a variety of records in both electronic and manual file systems or databases, ensuring accurate classification and compilation of information, and prioritizes workload to meet established deadlines.
Duties & Responsibilities
- Replenishes paper and ink in office copiers, printers, or similar devices, promptly reports problems or breakdowns, and assists users with resolving issues related to the networked copying and printing system.
- Assists Department of Art and Design faculty, staff and students by resolving procedural discrepancies and responding to technical administrative questions, utilizing knowledge of specialized functions and ensuring appropriate follow-up.
- Provides support for meetings and events by preparing refreshments, materials, room setup, cleanup, and restoring the space to original use.
- Manages the Administrative Office supply room and maintains a stock of standard supplies to meet departmental needs. Coordinates the ordering of business cards, forms, and stationery for individuals or departments
Duties & Responsibilities
- Compiles special reports or studies requiring data analysis by identifying information sources, extracting relevant data, and performing specialized calculations as needed. Uses Microsoft Office to complete a variety of tasks.
- Assists with supervising student workers, providing guidance and support as necessary.
Duties & Responsibilities
Performs other duties as assigned.
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * Describe your administrative work experience. (Open Ended Question)
- * How many years of experience do you have using Microsoft office skills? (Open Ended Question)
Applicant Documents
Required Documents
Optional Documents