(AKA our Office Hero & Director’s Wingperson)
Location: Highland Park, NJ (Onsite required, personal transportation essential)
Position Type: Part-time (10–15 hours/week, with some flexibility in schedule)
Compensation: $18–$22/hr, depending on experience
We’re a small, thriving private psychology practice offering high-quality, personalized care to our clients. Our warm, thoughtful Cognitive Behavior Therapy (CBT) clinicians are spread across three states, and we work hard to make sure every person—client, staff, or team member—feels supported and valued.
We’re now hiring a Practice Assistant – Clinical & Creative Support to help keep things running smoothly behind the scenes. If you're super-organized, tech-savvy, kind, and the type of person who takes initiative and genuinely enjoys helping others, keep reading!
- Manage the Director’s calendar and assist with office and occasional personal tasks
- Support the Director’s speaking engagements (scheduling, logistics, slide editing, and travel planning)
- Prepare materials for meetings, presentations, and workshops (agendas, slides, notes, etc.)
- Run errands and manage office inventory and supplies
Client & Clinician Support- Handle intake calls and provide warm, thoughtful communication to clients
- Support clinicians with administrative needs and scheduling
- Help maintain a welcoming, well-organized office environment
Creative & Community Support- Assist with therapy groups and workshops (virtual and in-person)
- Create flyers, graphics, and marketing materials using Canva
- Help with light social media support and scheduling
- Exceptionally organized and detail-oriented
- Tech-savvy and confident using tools like Google Drive, spreadsheets, Canva, and social media
- A warm, kind, and thoughtful communicator
- A self-starter who can work independently but checks in regularly and takes feedback well
- Calm under pressure and great at juggling multiple tasks
- Someone who genuinely cares about helping others and doing great work
- Beautiful, calm office environment with snacks and beverages onsite
- Kind, collaborative, and low-drama team
- Opportunity to grow with the role over time
- A job where your care and contributions truly make a difference
- You’re not able to be onsite in Highland Park, NJ at least two days a week
- You get overwhelmed juggling multiple tasks or details slip through the cracks
- You’re not confident with tech like Google Drive, spreadsheets, Canva, or social media
- You’re not comfortable running the occasional errand (think: picking up supplies, not dry cleaning)
- You prefer rigid instructions over figuring things out and taking initiative
- You’re not someone who’s warm, kind, and genuinely cares about doing great work
- You’re not an awesome human who shows up for others and wants to make things better
Please send your resume and a cover letter explaining why you're excited about this role to [email protected] with Practice Assistant Application in the subject line.
Selected applicants will be asked to complete short work samples as part of the interview process.
We will begin reviewing applications as soon as they come in. While we’re excited to welcome someone new, we’re not in a rush to hire just anyone—we’re looking for the right fit. Incomplete applications (missing a cover letter or resume) will not be reviewed.