Position Title: Office Administrator/Purchasing and Inventory Coordinator

Location: onsite in Chelmsford, MA

Contract: 3-4 months plus strong possibility of extensions

Required Experience:

• 2-5+ years of administrative experience, project coordination, front desk receptionist
• Strong experience creating orders and shipments for suppliers
• Working closely with project managers and the construction team to ensure accurate billing
• Experience with collections and accounts receivable
• Flexibility to support project coordinators with all billing and administrative tasks
• Experience with stocking/ordering office supplies, coordinating catering orders and other general office maintenance tasks
• Experience Scheduling internal meetings (Using Outlook Calendar invites, MS Teams)
• IT Software Skills: Microsoft Office, MS Teams, Outlook, Basic Excel skills

Plusses:

• Working as an admin for similar company: Construction, Facilities Management Building Management, Energy Services, Building Automation Services
• Previous Admin experience within Construction or Building Automation industry

Position Summary:

One of our Energy Service Provider clients is looking for a Purchasing & Inventory Coordinator with strong administrative experience to work onsite at a customer location in Chelmsford, MA. The ideal candidate will possess 2-5+ years of administrative experience, including project coordination and front desk receptionist duties. They will have a strong background in creating orders and shipments for suppliers and will work closely with project managers and the construction team to ensure accurate billing. Experience with collections and accounts receivable is essential, as well as flexibility to support project coordinators with all billing and administrative tasks. The candidate will be adept at stocking and ordering office supplies, coordinating catering orders, and handling general office maintenance tasks. Scheduling internal meetings using Outlook Calendar invites and MS Teams will be a key responsibility. Proficiency in Microsoft Office, MS Teams, Outlook, and basic Excel skills is required. Previous administrative experience within the construction, facilities management, building management, energy services, or building automation services industries is a plus.

Exact compensation may vary based on several factors, including skills, experience, and education.

Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.