Office Administrator Manager - ( 250001DO )

Description

Your Opportunity

We have an exciting opportunity as an Office Manager to join our Austin, TX office. The Office Manager is responsible for ensuring the seamless management of the office. The candidate must be able to organize and prioritize multiple tasks, effectively manage through stressful situations, and consistently make effective, high-quality decisions; must understand complex relationships, develop open, effective, and consistent communication with the managing leaders and staff, while motivating and developing direct reports. The candidate will have overall responsibility for the office including the maintenance and operations, workplace safety and third-party contracting responsibilities. The individual will also play a critical role in supporting employee culture, working with office team members in support of employee engagement initiatives, events and client engagements. The Office Manager will lead a team of administrative and operations professionals.

Your Key Responsibilities

• Proactively manage all facility services in standard processes and procedures.
• Develop and manage facilities operating budgets, space planning, proactively track variances, and manage within target. Serve as primary liaison to property management.
• Achieve cost savings through maximizing utilization of suppliers, preferred vendors/contractors and identify additional efficiency opportunities.
• Develop and manage a high performing administrative team member with diverse skills.
• Plan/Coordinate/Schedule onsite meetings/events/entertainment (i.e., leadership meetings, monthly/quarterly office meetings, Stantec in the Community, holiday celebrations, training).
• Coordinate all aspects of on-boarding new employees with hiring managers, including technology needs, desk assignment and prep, and setting up hardware.
• Ensure all site management and operations practices comply with Stantec standards.
• Implement preventive, ongoing and anticipated maintenance/repair programs.
• Manage third-party vendor contracted services as required, including periodic bidding and insurance updates.
• Monitor performance per scopes of work and contractual agreements.
• Primary contact for building property management - available on call 24/7 as needed.
  
  

Qualifications

Your Capabilities and Credentials

• Superior client relationship management skills.
• Strong supervisory and people management skills.
• Ability to plan and manage financials within budget and time constraints.
• Excellent interpersonal, communication and organizational skills.
• Understanding commercial leases, routine accounting methods, and trade union protocols.
• Computer proficiency with MS Office.
• Detail oriented with the ability to multitask and prioritize tasks.
• Strong leadership, financial management, and team building skills.
• Leadership experience is essential; customer service centric approach to working with internal clients.
• Enthusiastic demeanor, collaborative approach, and solutions oriented.
• Previous experience in commercial workplace building operations management.
  
  

Education And Experience

• High School diploma required.
• At least 5 years of office administrative experience.
• Operations or property management experience.
• Experience with managing multiple vendors and small capital projects.
• Certified Facility Manager (CFM) or other professional licenses or certification a plus.
  
  

Typical office environment working with computers and remaining sedentary for long period of time. Field work may include exposure to elements including inclement weather.

The description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

Stantec is a place where the best and brightest come to build on each other’s’ talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.

Benefits Summary: Regular full-time and part-time employees have access to medical, dental, and vision plans, a wellness program, health saving accounts, flexible spending accounts, 401(k) plan, employee stock purchase program, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage and paid family leave. Regular full-time and part-time employees will receive ten paid holidays in each calendar year. In addition, employees will be eligible to accrue vacation between 10 and 20 days per year and eligible for paid sick leave (and if more generous, in accordance with state and local law).

Temporary/casual employees have access to 401(k) plans, employee stock purchase program, and paid leave, in accordance with state and local law.

The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements.

Primary Location : United States-Texas-Austin

Organization : BC-2127 Shared Services-US Austin TX

Employee Status : Regular

Job Level : Individual Contributor

Travel : No

Schedule : Full-time

Job Posting : May 20, 2025, 12:36:04 PM

Req ID: 250001DO

Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with local, state and federal laws and regulations and ensures equitable opportunities in all aspects of employment. EEO including Disability/Protected Veterans