Duties & Responsibilities

Daily Duties

• Manage Operation's Director diary.
• Assist in the co-ordination and planning of site visits.
• Arrange travel when and as necessary.
• Consolidate and compile Monthly operations reports in preparation for EXCO reporting.
• Arrange and facilitate the monthly operations meetings.
• Receive and distribute the necessary communications with the team
• Assist with administration as and when required by the Ops Director
• Collect and compile documents required for Ops Director sign off/approval/feedback and communicate this with relevant managers.
• Ensure all contract information is updated, filled accordingly and shared with Legal.
• Ensure all client details is updated accordingly.
• Ensuring new FMs/Site Leads have the necessary devices and accounts opened (arrange for the set-up of laptops and emails, etc)
  
  

Skills and Competencies

• Must be service oriented.
• Work independently.
• Must be self-motivated.
• Team orientated individual.
• Ability to act quickly and calmly in emergency situations.
• Must be punctual and reliable.
• Must have positive disposition and personality.
  
  

Qualifications

• Grade 12 (non-negotiable)
• Computer literacy
• A Secretarial or Office Administrator certificate/diploma would be an advantage
• Excellent customer relation skills.
• Good communication skills.
• Ability to plan, organise and control own work effort.